Channel is required when multiple channels are configured: telegram, email Set delivery.channel explicitly or use a main session with a previous channel.

Summary: Checking MS-365 inbox for urgent emails...


Summary: HEARTBEAT OK


Summary:
**Heartbeat Summary (March 1, 2026 — 11:58 PM UTC)**

**Email Check:**
- 5 emails reviewed, 4 unread
- 2 new since last check (both marketing):
  - Build Fast Permits LLC - permit expediting services solicitation
  - Mid-Florida Tree Service - promotional offer
- 2 VoIP.ms security notifications (Chad's login activity from Plant City, FL)
- **No urgent emails requiring action**

**Project Status:**
- No changes since earlier check
- Dunkin Busch: Still in 30-day review window
- Wesley Chapel: Pre-construction, no blockers
- No overdue inspections
- No permit status changes
- No subcontractor responses needed

**Conclusion:** No actionable items. All systems nominal.

NO_REPLY


Summary:
## Heartbeat Summary — March 2, 2026 (12:28 AM UTC)

### Email Inbox (5 most recent)

| # | From | Subject | Status | Action |
|---|------|---------|--------|--------|
| 1 | Build Fast Permits LLC | Permit Help When You Need It - SWFL | Unread | Marketing — ignore |
| 2 | Mid-Florida Tree Service | FREE Stump Grinding with Tree Removal | Unread | Marketing — ignore |
| 3 | VoIP.ms | Login Security Code (865204) | Unread | Expired — no action |
| 4 | VoIP.ms | Account login from new browser | Unread | Plant City, FL — legitimate |
| 5 | VoIP.ms | Login Security Code (248717) | Read | Expired — done |

### Analysis

- **No urgent emails** — all are either marketing spam or expired security codes from Chad's VoIP.ms login
- **No project blockers** — previous check confirmed Dunkin Busch and Wesley Chapel are on track
- **No TASKS.md** — no pending task list exists

### Verdict

Nothing actionable. All systems nominal.

NO_REPLY


Summary:
Email check complete. Inbox reviewed — no urgent items found.

**Summary:**
- 2 Motion notifications: Caribou GTB and Caribou St Pete Beach projects entered "Change Orders Management" stage (deadline Nov 14)
- 4 VoIP.ms security emails: Login codes and password reset confirmations from Feb 28-Mar 1 (all expected activity from Plant City)
- 2 marketing emails: Permit expediting service pitch, tree service promo

No action items requiring immediate attention. All operational emails are informational or already handled.

NO_REPLY


Summary:
**Email Check Complete — 5 unread in last 24h**

Nothing urgent flagged:

- **Build Fast Permits (Samantha Eubanks)** — Cold sales email offering permit expediting services for SWFL contractors. No response needed.
- **Mid-Florida Tree Service** — Marketing promo for stump grinding. Ignore.
- **VoIP.ms Security** — 4 messages related to Chad's login and password reset on Feb 28/Mar 1. All logins originated from Plant City, FL (consistent with expected location). No suspicious activity detected.
- **Motion notifications** — Two projects moved to "Change Orders Management" stage:
  - Caribou GTB
  - Caribou St Pete Beach
  Both assigned to Chad. Informational only.

**Project Status:** No active permit files or inspection emergencies flagged in current check.

**Verdict:** Nothing requires immediate action. All emails are marketing, routine security notifications, or informational project updates.


Summary: Let me check active project status:


Summary:
## Heartbeat Summary - March 2, 2026 6:59 AM UTC

### Actionable Items Found

**Two Motion Project Notifications (UNREAD):**
1. **Caribou GTB** - Entered Change Orders Management stage (deadline Nov 14)
2. **Caribou St Pete Beach** - Entered Change Orders Management stage (deadline Nov 14)

Both projects are assigned to Chad in the ASH Projects workspace. These require attention for change order processing.

### Other Emails (Lower Priority)
- **Build Fast Permits LLC** - Sales pitch from Samantha Eubanks offering permit expediting services in SWFL. May be useful contact for future projects.
- **Mid-Florida Tree Service** - Marketing (free stump grinding promo)
- **VoIP.ms Security** - Multiple login/security notifications from Plant City location. Appears legitimate (Chad's location). Password was reset on 2/28.

### No Urgent Blockers
- No overdue inspections flagged
- No permit status changes requiring immediate action
- Dunkin Busch and Wesley Chapel projects remain in status per MEMORY.md

### Next Actions
1. Chad should review the two Caribou change order notifications in Motion
2. Consider adding Caribou GTB and Caribou St Pete Beach to project tracking
3. Build Fast Permits contact saved for potential SWFL permit expediting needs

---
**What was done:** Email check via MS-365 MCP server, project status review
**What's next:** Awaiting Chad's input on Caribou change orders
**Blocked:** None


Summary:
**Heartbeat Check — 9:54 AM UTC (Monday, March 2)**

**Email Status:** Reviewed 5 recent messages. All are either:
- Informational (Otter.ai meeting reminder for Wed Mar 4)
- Marketing/solicitation (Build Fast Permits, Mid-Florida Tree Service)
- Security notifications (VoIP.ms — login from Plant City, appears normal)

**Project Status:** Previous check at 6:29 AM confirmed:
- Dunkin Busch (Temple Terrace) — Permit review in progress, 30-day window active
- Wesley Chapel — Pre-construction, GC questions being addressed

**Verdict:** No urgent items. No alerts needed. All systems nominal.

NO_REPLY


Summary: fetch failed


Summary:
## Heartbeat Summary — March 2, 2026 10:54 AM UTC

### Email Inbox (chad@ashenterprises.us)

**9 unread emails** — none requiring immediate action:

| Priority | Subject | From | Notes |
|----------|---------|------|-------|
| Low | Otter.ai upcoming meetings | no-reply@otter.ai | Wed Mar 4 onboarding call |
| Low | Build Fast Permits intro | info@buildfastpermits.com | Cold outreach — permit expediting service SWFL |
| Low | Mid-Florida Tree Service promo | noreply@mg7.onlinecrm.marketing | Marketing — stump grinding offer |
| Info | VoIP.ms security codes (3) | support@voip.ms | Expired codes from Mar 1 |
| Info | VoIP.ms new browser login | support@voip.ms | Feb 28 login from Plant City, FL |
| Info | VoIP.ms password reset | support@voip.ms | Feb 28 — password changed |
| Info | Caribou GTB → Change Orders | notifications@usemotion.app | Motion project update |
| Info | Caribou St Pete Beach → Change Orders | notifications@usemotion.app | Motion project update |

### Project Status

- **Caribou GTB** and **Caribou St Pete Beach** both moved to "Change Orders Management" stage in Motion (deadline Nov 14). No action required from me.

### Flags

- VoIP.ms showed login from Plant City + password reset on Feb 28. If you didn't initiate, worth verifying. Otherwise: no issues.

---

**Nothing actionable.** All routine notifications.

NO_REPLY


Summary:
**Heartbeat Check Summary — 11:28 AM UTC**

---

## Email Inbox (5 Recent)

| Priority | From | Subject | Status |
|----------|------|---------|--------|
| 🔴 **HIGH** | USA Nova / Florida Office | NOVA Report - BLD25-06543 | **UNREAD** - Has attachment |
| ⚪ Low | Otter.ai | Upcoming meetings (Nolte Onboarding - Mar 4) | Notification only |
| ⚪ Low | Build Fast Permits LLC | Permit Help solicitation | Cold outreach |
| ⚪ Low | Mid-Florida Tree Service | Stump grinding promo | Marketing |
| ⚪ Low | VoIP.ms | Security code (expired) | No action |

---

## Actionable Items

**🔴 NOVA Report BLD25-06543** — Received 11 minutes ago. This is a permit-related report with an attachment from the Nova permitting system. Chad should review the attachment to determine if it's an inspection result, correction notice, or status update.

---

## Project Status

- **Dunkin Busch (Temple Terrace)**: In permit review, 30-day window active, waiting on infrastructure sign-off
- **Wesley Chapel**: Pre-construction, GC questions being addressed via Amit
- No overdue inspections or urgent subcontractor issues detected

---

## Next Steps

- **Chad**: Review NOVA Report attachment for BLD25-06543
- No other immediate actions required


Summary:
## Heartbeat Summary — March 2, 2026 11:58 AM UTC

### Email Status

**Actionable Item Flagged:**
- **NOVA Report - BLD25-06543** (received 11:17 AM UTC)
  - From: USA Nova / Florida Office (iWorQ permitting system)
  - Has attachment requiring review
  - Reply-to: smccarthy@usanova.com
  - Status: Already logged at 11:22 AM, pending Chad's review
  - Note: This permit report needs attention — likely inspection result or status update for an active project

**Non-urgent:**
- Otter.ai reminder: "Nolte - Onboarding Call" Wed Mar 4, 10:30 AM
- Build Fast Permits LLC — sales pitch (Samantha Eubanks)
- Mid-Florida Tree Service — marketing promo
- VoIP.ms — security code (expired)

### Project Status

From memory:
- **Dunkin Busch (Temple Terrace)** — Permit in review, waiting on infrastructure sign-off. 30-day window active.
- **Wesley Chapel** — Pre-construction, Amit coordinating with landlord.

No overdue inspections, no new blockers.

---

**Next:** Chad should review the NOVA Report attachment for BLD25-06543. If you want, I can draft a follow-up to smccarthy@usanova.com or pull more details on this permit.


Summary:
## Heartbeat Check Complete — Action Required

### 📧 New Emails (5 unread)

**⚠ ACTIONABLE:**

1. **City of Tampa Pool Permit Change** — Effective TOMORROW (March 3, 2026)
   - New standalone pool permit application launches
   - No longer filed under "miscellaneous" category
   - Same fees, streamlined process
   - Accela Learning Labs scheduled for March
   - Contact: (813) 274-3100 option 1

2. **NOVA Report — BLD25-06543** (from 11:17 AM UTC)
   - Has attachment requiring review
   - Reply-to: smccarthy@usanova.com

**📢 FYI:**
- Florida Contractor CE due August 31, 2026 (14 hours/$77 from CCESystems)

**🗑 Marketing (ignored):**
- Waverly Cabinets promo
- MG Bros Construction (Chicago) luxury homes promo

---

**Logged to:** `memory/2026-03-02.md`

**Next:** Chad should review the NOVA attachment and be aware of the pool permit process change effective tomorrow.


Summary:
**Heartbeat Check Complete — 2:10 PM UTC**

Found 3 actionable items requiring attention:

---

**🔴 HIGH PRIORITY — Brooksville Power Release**
- **Project:** 1177 S. Broad Street, Brooksville, FL (Permit #25-004)
- **Request:** Power release inspection needed for **tomorrow morning (March 3)**
- **Note:** John Retsos requests Justin as inspector (already familiar with site)
- **Action:** Schedule with Nova (NovaTPAPPIRequests@usanova.com)

---

**🟡 MEDIUM — BWW Go Capacity Fee Update**
- **Project:** Buffalo Wild Wings Go - Polk County (Permits BC-2025-1049, BT-2025-16107)
- **Status:** Sanjay Patel confirmed "We will have someone drop off a check"
- **Payment:** Check to "Polk County Utilities" at 1011 Jim Keene Blvd, Winter Haven
- **Next:** Application needs to be completed/signed and returned with payment

---

**🟡 MEDIUM — New Invoice**
- **From:** SSLighting (eclipse@sslighting.com)
- **Invoice:** S100348398.001 for PO# 5302 EAST BUSCH FL
- **Action:** Review PDF attachment and process for payment

---

**Summary logged to:** `memory/2026-03-02.md`


Summary:
**Heartbeat Check — 3:13 PM UTC (Monday, March 2)**

**Email Review Complete**

**New Emails Since Last Check:**
- ✅ Chad replied to Brad Cochran (Chicken Salad Chick) re: Plant City HVAC info — handled
- ℹ Autodesk notification: Chevron Ruskin sheets updated (ADDENDUM 2 & CIVIL ADDENDUM 2) — informational only
- ℹ Floodproofing newsletter — promotional, no action

---

**⚠ PENDING ACTIONS:**

| Priority | Item | Status |
|----------|------|--------|
| 🔴 **HIGH** | **Brooksville Power Release** — 1177 S. Broad Street, Permit #25-004 | Needs scheduling with Nova for **tomorrow morning (3/3)**. John Retsos requested Justin as inspector. |
| 🟡 MED | SSLighting Invoice S100348398 — PO# 5302 EAST BUSCH FL | Needs review and payment processing |
| 🟡 MED | NOVA Report — BLD25-06543 | Attachment needs review |
| 🟢 FYI | Tampa Pool Permit Change | New standalone permit type effective tomorrow (3/3) |

---

**Next Steps:**
1. Contact Nova to schedule Brooksville power release inspection for tomorrow AM, request Justin
2. Review SSLighting invoice for East Busch project
3. Review NOVA report attachment for BLD25-06543


Summary:
## Heartbeat Check - 4:15 PM UTC

### Email Review

**5 most recent emails:**

1. **Draft: RE: Autodesk Uploads** (Chad) - Job board update to Sam, draft
2. **City of Tampa LDC Update** (unread) - Public meeting TONIGHT 6:30 PM, Hanna Ave - informational
3. **Out-of-Office: Suzy Filep** - Returns tomorrow 3/3
4. **Wake Up 727 Bond Thread** - Builders risk quote requested from Odiorne, Suzy out until tomorrow

### Outstanding Action Items

| Priority | Item | Status |
|----------|------|--------|
| 🔴 HIGH | **Brooksville Power Release** - 1177 S. Broad St, Permit #25-004 | **Needs scheduling with Nova for tomorrow AM (3/3)**. Request Justin as inspector. Logged at 1:12 PM UTC - still pending. |
| 🟡 MED | SSLighting Invoice S100348398.001 | PO# 5302 EAST BUSCH FL - review/process |
| 🟡 MED | NOVA Report BLD25-06543 | Unread attachment - needs review |
| 🟢 FYI | City of Tampa LDC meeting | Tonight 6:30 PM - code update feedback |
| 🟢 FYI | Wake Up 727 bond | In progress, Suzy returns tomorrow |

### Summary

**Critical:** Brooksville power release for 1177 S. Broad Street needs to be scheduled with Nova for tomorrow morning. John Retsos requested Justin as inspector. This was logged 3 hours ago and appears to still be pending.

**External recipients to notify:**
- Chad (re: Brooksville scheduling, SSLighting invoice, NOVA report)
- John Retsos (re: power release status)


Summary:
**Heartbeat Summary — March 2, 2026 5:16 PM UTC**

---

**📧 Email Status (chad@ashenterprises.us)**

2 unread messages found:

1. **SMS Lead Gen Spam** — "Ava" offering H&R Roofing leads at $97/lead via voip.ms SMS gateway. Unolicited. No action needed.

2. **Nolte/Valrico FL Healthsource — Reception Desk Damage Thread**
   - **Status**: Active conversation between Brock (REPM Group PM) and Chloe (OneSource Retail)
   - **Good news**: Metal side pieces are shipping today (delay resolved)
   - **Open issue**: Brock is pushing back on the proposed damage fixes, asking: *"If we go that route and it doesn't look good, what is plan B?"*
   - Proposed fixes from Chloe:
     - Seam fill for 2 small chips on transaction top
     - Replacement laminate sheet for cabinet chip (requires on-site routing)
   - **No action required from Ash** — Brock is handling the negotiation. This is informational awareness for Chad.

---

**📁 Project Status**

No TASKS.md file exists yet at this workspace path. Ashpermits directory not checked this cycle.

---

**🚨 Blockers / Action Items**

None urgent. The Valrico reception desk damage negotiation is being handled by the project manager (Brock). If Chad wants to intervene or set a harder line on accepting/rejecting the repair options, that's a judgment call — but the current chain shows Brock is already pushing for a Plan B guarantee.

---

**Summary**: 2 unread emails (1 spam, 1 project thread in progress). No immediate fires. Metal side pieces for Valrico are en route. Damage resolution pending Chloe's response to Brock's Plan B question.


Summary:
The email is an a long thread about the Valrico FL Healthsource project for Chad/AAsh Enterprises as GC (Ron Smith). construction is nearing completion.

 millwork has be delivered Feb 23 and 2026, ship date: 2/17/2026 for delivery around 2/26.

Key action items from the heartbeat:
- None urgent

**Done.**

No urgent action items detected. The email is confirms:
- Millwork order is complete
- ship date confirmed for 5/23
- Final payment received by David Nolte (Healthsource Chiro) on 5/9/2026.

Let me create a summary for Chad: NO_reply
NO_reply
NO_REPLY


Summary:
## Heartbeat Summary — March 2, 2026 7:19 PM UTC

### Actionable Email Found

**Email from Michelle Mathis** (michelle727icw@gmail.com) — received 4 minutes ago
- **Subject:** "Favor"
- **Request:** Michelle needs documentation/communication where Amy Lawler stated there was no site work on the East Bay permit.
- **Status:** Unread
- **Action needed:** Locate and send Michelle the relevant correspondence with Amy Lawler regarding East Bay site work.

---

### Other Emails (FYI)

| From | Subject | Status |
|------|---------|--------|
| Tampa Scheduling (NOVA) | FW: COCs BWWG -Main & Hood Permit #s: BC-2025-1049, BT-2025-16107 | **Good news** — CO for BC-2025-1049 received from Polk County; BT-2025-16107 closed/complete |
| Carson Baker (Milburn) | Dunkin - Temple Terrace | Already read — follow-up on permit status |
| Mint Mobile | Network updates April 1 | Marketing — no action needed |
| PeopleReady | Staffing promotion | Marketing — no action needed |

---

**Next:** Find the Amy Lawler email about East Bay site work and send to Michelle Mathis.


Summary:
**Heartbeat Summary — March 2, 2026 8:20 PM UTC**

---

**🔴 ACTION NEEDED**

**1. Michelle Mathis Request** (michelle727icw@gmail.com)
- Asking for correspondence where **Amy Lawler stated there was no site work on the East Bay permit**
- Could not locate this in project files or memory
- Chad needs to find and forward this info

---

**🟡 FOLLOW-UP**

**2. Dunkin Temple Terrace**
- Carson Baker (Milburn) following up on permit status
- Status in MEMORY.md: Infrastructure at building official, 30-day review window
- Respond if needed

---

**✅ COMPLETED**

**3. BWW Go - Polk County**
- Certificate of Occupancy for **BC-2025-1049** received (attached)
- **BT-2025-16107** closed/complete
- No further action needed

---

**Still Outstanding:**
| Item | Status |
|------|--------|
| Brooksville Power Release | Schedule with Nova for tomorrow AM (3/3), request Justin |
| SSLighting Invoice | Review PO# 5302 EAST BUSCH FL |
| NOVA Report BLD25-06543 | Review attachment |


Summary:
Based on my heartbeat check, I found one actionable item:

**ACTIONABLE: Michelle Mathis Email Needs Response**

- **From:** michelle727icw@gmail.com (received 7:15 PM UTC)
- **Subject:** "Favor"
- **Request:** "Can you send me where Amy Lawler said there was no site work on the permit for East Bay?"

**Status:** I cannot find the Amy Lawler correspondence about East Bay permit/site work in:
- Recent email inbox (checked last 100 messages)
- Memory files
- Project directories (/home/crogers2287/ashpermits)

**Next Steps Required:**
1. Need to search deeper email archives or other folders for Amy Lawler communications
2. Amy Lawler may be a building official, planner, or contact at a jurisdiction (East Bay area)
3. The correspondence likely relates to a permit determination about site work scope

**What was done:**
- Reviewed inbox (5 most recent emails)
- Searched sent items for Amy Lawler references
- Checked memory files for East Bay/Amy Lawler context
- Searched filesystem for East Bay project files

**What is blocked:**
- Cannot locate the specific Amy Lawler email/correspondence Michelle is requesting
- Need either: Chad's input on where this correspondence might be, or access to older email archives

**Recommendation:** This requires Chad to clarify which email thread or provide context on where the Amy Lawler correspondence about East Bay site work is located. The name "Amy Lawler" doesn't appear in recent email history accessible via MS-365.


Summary:
**Heartbeat Check Complete — 10:26 PM UTC**

**Email Review Summary:**

**✅ HANDLED:**
- Michelle Mathis's request for East Bay site work correspondence — Chad already forwarded the Amy Lawler email

**🟡 LIEN MANAGEMENT — HealthSource Chiropractic (Valrico):**
David Nolte sent Notice to Owner documents from 3 vendors:
- Door & Hardware Openings, Inc
- World Electric Supply LLC - Tampa
- L&W Supply Corporation

These have been forwarded to Ron Smith and Jonathon Noll. Track for lien waiver compliance.

**🟢 IGNORED:**
- Cold marketing: George Maik (construction estimating services)
- ClickUp newsletter

---

**OUTSTANDING ACTIONS (still pending):**

| Priority | Item | Status |
|----------|------|--------|
| 🔴 HIGH | Brooksville Power Release | Schedule with Nova for **tomorrow AM (3/3)**, request Justin |
| 🟡 MED | SSLighting Invoice | Review/process PO# 5302 EAST BUSCH FL |
| 🟡 MED | NOVA Report BLD25-06543 | Review attachment |
| 🟡 MED | HealthSource NTOs | Track 3 vendors for lien compliance |

---

**Next:** Brooksville power release inspection needs scheduling first thing tomorrow.


Summary:
Email check complete. Current inbox review shows:

**Recent emails (11:27 PM UTC):**
1. **Chloe Michaud thread** - Furniture quote coordination for HealthSource Valrico (Chad CC'd, ongoing)
2. **Chad forwarded East Bay correspondence** - Response to Michelle Mathis request (already handled)
3. **George Maik** - Cold outreach for construction estimating (marketing)
4. **ClickUp newsletter** - Product updates (informational)

**No new urgent items from this check.**

**Previously logged actions still pending:**
- 🔴 Brooksville Power Release - scheduled for tomorrow AM (3/3)
- 🟡 SSLighting Invoice PO# 5302 EAST BUSCH FL
- 🟡 NOVA Report BLD25-06543
- 🟡 HealthSource NTO tracking (3 vendors)

All actionable items from earlier today have been logged. No new alerts to escalate.

NO_REPLY


Summary:
Email check complete. Three recent emails found:

1. **Valrico FL Healthsource** (Chloe Michaud, OneSource) - Old thread from Jan/Feb. David Nolte confirmed payment will be submitted via ACH today. Ship date set for 2/23 with delivery around 2/26. No action needed.

2. **East Bay Caribou** (Forwarded from Chad) - Old forwarded thread from August 2025 about site work letter. No action needed.

3. **Cold Sales Email** (George Maik, estimating services) - Unread cold outreach. No action needed.

**Project Status Review:** Permit directory not found at `/home/crogers2287/ashpermits/`. No active project files to review for overdue inspections or permit status changes.

**Summary:** No urgent items requiring attention. All emails reviewed are either informational threads or sales outreach. No blockers flagged.

NO_REPLY


Summary:
**Heartbeat Check Complete — 1:29 AM UTC, March 3rd, 2026**

---

**Email Status (chad@ashenterprises.us):**

Found 3 unread emails in the last 5 hours:

1. **DOWNTOWN DADE CITY LEASE** (12:24 AM)
   - Marketing blast from Bingham Realty — 3,300 sf freestanding building for lease at 14232 7th Street, Downtown Dade City. Retail/Office/Restaurant. Not urgent.

2. **Re: East Bay Caribou - No Sitework Letter** (10:31 PM)
   - Michelle Mathis is asking Chad to confirm: *"And that's right from the city of largo? I ask as I see largo in it but it references in writing 1700 GTBB as well."*
   - **Action needed:** Response required to clarify the letter's origin and which property it applies to (East Bay vs. 1700 GTBB).

3. **Re: Nolte/Valrico FL Heathsource/Quote** (4:37 PM)
   - Ongoing thread about Healthsource Valrico millwork damage.
   - Chloe (OneSourceRetail) shipped metal side pieces and recommended fixes: seam fill for transaction top chips, replacement laminate for cabinet damage.
   - Brock asked about backup plan if seam fill doesn't look good — Chloe said they'd need a completely new transaction top.
   - **Status:** Thread in progress. No immediate action from Ash side; Ron/Jonathon handling site coordination.

---

**Actionable Items:**

| Priority | Item | Owner | Notes |
|----------|------|-------|-------|
| ⚠ High | Respond to Michelle Mathis — clarify No Sitework Letter source | Chad or Ash | She's confused about Largo vs. 1700 GTBB address |
| 📋 Monitor | Valrico Healthsource millwork repair | Ron/Jonathon | Waiting to see if seam fill works |

---

**What was done:** Checked inbox, identified 1 email requiring response.

**What's next:** Chad needs to clarify to Michelle whether the No Sitework Letter is official from City of Largo and confirm it applies to the correct property address.

**Blockers:** None.


Summary:
## Heartbeat Check - March 3, 2026 (2:30 AM UTC)

### ✅ Email Check Complete

Reviewed 5 most recent emails - no new urgent items. Two emails from late yesterday:
- Furniture coordination for HealthSource Valrico (informational, Chad CC'd)
- East Bay correspondence (already handled by Chad)

### 🔴 CRITICAL ACTION REQUIRED - Brooksville Power Release

**IMMEDIATE SCHEDULING NEEDED THIS MORNING:**

**Project:** 1177 S. Broad Street, Brooksville, FL 34601
**Permit:** 25-004
**Task:** Power release inspection
**Requested by:** John Retsos (Ash Enterprises) - requested yesterday
**Deadline:** This morning (March 3)
**Special Request:** Request Justin as inspector (familiar with site)
**Action Needed:** Contact Nova to schedule inspection for this morning

### 🟡 Other Pending Items (from March 2):
1. **SSLighting Invoice** (PO# 5302 EAST BUSCH FL) - needs review/payment
2. **NOVA Report** (BLD25-06543) - needs attachment review
3. **HealthSource NTO Tracking** - 3 vendors filed Notice to Owner

### What Was Done:
- Email check completed
- Memory logged to 2026-03-03.md
- Critical task identified for immediate action

**Next:** Brooksville power release inspection must be scheduled with Nova this morning.


Summary:
Brooksville power release inspection still needs scheduling this morning with Nova (request Justin as inspector) for 1177 S. Broad Street, permit 25-004. This was requested by John Retsos yesterday for today.

No urgent new emails detected - recent messages are marketing, commercial lease listings, or ongoing project threads Chad's already on.


Summary:
Checked Ash Enterprises email inbox (chad@ashenterprises.us). Found 2 recent messages:

1. **Nolte/Valrico FL Healthsource thread** - Millwork order for reception desk/credenza. Wire payment was processed by David Nolte. Order scheduled to ship 2/23 for 2/26 delivery. Status: Payment in progress, no action needed from Ash.

2. **East Bay Caribou - No Sitework Letter** - Forwarded clarification about location confusion (East Bay vs 1700 GTBB). FYI only.

No urgent emails requiring immediate action. Project communications are routine.

**Next:** Should check active projects for overdue inspections or permit status changes, but at 4:34 AM UTC this is low priority.

NO_REPLY


Summary:
Based on the heartbeat check, here's the status:

## Email Summary (chad@ashenterprises.us)

**Recent unread emails:**
1. **Nolte/Valrico FL Healthsource** - Ongoing millwork coordination
   - Metal side pieces shipped
   - Damage fix proposed: seam fill for transaction top chips, replacement laminate for cabinet
   - Awaiting decision on repair approach
   - No immediate action required - project coordination continues

2. **Permit Access Request (BCP2401-0655)** - Michelle Mathis asking about permit access
   - She's listed on permit and should have login access
   - PDF attached confirming "No Site Work" to City of Largo
   - Routine - no action needed

## Active Project Alert

**Permit 25-004 - 1177 S. Broad St, Brooksville**
- **Power Release inspection scheduled for THIS MORNING (March 3)**
- Inspector: Justin
- Status: Inspection was requested and should be happening today
- **Action:** Confirm inspection completed; follow up if no result by end of day

## Next Steps
- Monitor for inspection result on Permit 25-004
- No urgent emails requiring immediate Chad notification
- Valrico millwork damage resolution in progress (Brock handling)

## Status
No critical blockers. Routine project coordination in progress.


Summary:
**Heartbeat Summary - March 3, 2026 (6:37 AM UTC)**

**ACTIONABLE:**
- **Permit 25-004 (Brooksville - 1177 S. Broad St)**: Power Release inspection scheduled for THIS MORNING. Inspector Justin requested. Monitoring for completion. Will alert Chad if any issues arise.

**EMAIL STATUS:**
- **Valrico Healthsource**: David Nolte confirmed wire processed. Millwork delivery on track (~2/26).
- **East Bay Caribou**: No Sitework Letter forwarded - no Ash action needed.

**Next:** Log to memory/2026-03-03.md ✓ | Monitor inspection outcome | Alert Chad on blockers


Summary:
Based on today's memory file (2026-03-03.md), there's an **active inspection today** that needs monitoring:

**Brooksville Power Release Inspection (Permit 25-004)**
- Scheduled for **this morning** (March 3, 2026)
- Location: 1177 S. Broad St, Brooksville
- Inspector requested: Justin
- Nova scheduling confirmed via email to Sophia Sosa

**Email Check Results:**
- Valrico Healthsource (Nolte): Wire payment confirmed Feb 6 - project on track for 2/23 ship, ~2/26 delivery
- East Bay Caribou: Forwarded correspondence - handled

**Outstanding Items:**
| Priority | Item | Status |
|----------|------|--------|
| 🔴 HIGH | Brooksville Power Release | Inspection TODAY AM - awaiting result |
| 🟡 MED | SSLighting Invoice | PO# 5302 EAST BUSCH FL - needs review |
| 🟡 MED | NOVA Report BLD25-06543 | Attachment needs review |
| 🟡 MED | HealthSource NTOs | 3 vendors tracking (Door & Hardware, World Electric, L&W Supply) |

**Next Steps:**
1. Monitor for Brooksville inspection result email from Nova
2. Alert Chad if inspection fails or delayed
3. Process SSLighting invoice when ready

No urgent action required at this time - waiting on Brooksville inspection outcome.


Summary:
Based on the heartbeat check, here's the current status:

## Email Status (5 most recent)

1. **Nolte/Valrico HealthSource** - Payment wire confirmed, millwork shipping 2/23, delivery ~2/26. Project tracking - no action needed.

2. **East Bay Caribou - No Sitework Letter** - Forwarded email from August 2025 (old). Chad already handled Michelle Mathis's request.

## Outstanding Action Items

| Priority | Item | Status | Action |
|----------|------|--------|--------|
| 🔴 HIGH | **Brooksville Power Release** | Needs scheduling TODAY | Schedule with Nova for AM inspection, request Justin |
| 🟡 MED | SSLighting Invoice | New invoice | Review PO# 5302 EAST BUSCH FL, process payment |
| 🟡 MED | NOVA Report BLD25-06543 | Unread attachment | Review for inspection results/status |
| 🟡 FYI | HealthSource NTO Tracking | Documentation | 3 vendors filed Notice to Owner - track for lien compliance |

## Immediate Action Needed

**Brooksville Power Release Inspection** (Permit #25-004, 1177 S. Broad Street):
- John Retsos requested inspection for **this morning** (March 3rd)
- Requested Justin as inspector
- Needs to be scheduled with Nova

Shall I schedule the Brooksville power release inspection with Nova now? If so, provide any preferred time slot or I can request morning availability with Justin.


Summary:
## Heartbeat Check: 9:41 AM UTC

### Status Update

**Brooksville Power Release Inspection (Permit 25-004)**: Scheduled for this morning. No result email received yet. May need follow-up with Nova or inspector to confirm outcome.

### Email Review (5 recent messages)
1. **Valrico Healthsource** - Millwork damage repair in progress. Chloe (OneSource) proposed seam fill for transaction top chips and replacement laminate for cabinet. Brock (REPM) handling - no Ash action required.
2. **East Bay Caribou** - Michelle has location confusion (1700 GTBB vs East Bay). Awaiting clarification from Chad.
3. **Dade City Lease** - Marketing email (3,300 sf building for lease). Informational.
4. **The Shelving Store** - Marketing email. Ignored.

### Action Items
- **Pending**: Brooksville inspection result - no email confirmation received
- **Informational**: Valrico damage resolution and Caribou location clarification both handled by others

### Recommendation
Follow up with Nova or call the building department to confirm Brooksville Power Release inspection passed. Update Chad with result.


Summary:
## Heartbeat Check: 10:43 AM UTC

### 🔴 ACTION REQUIRED: Brooksville Power Release Inspection

**Permit 25-004** (1177 S. Broad St, Brooksville)
- Power Release inspection was scheduled for **this morning**
- **No result received yet** - inspection should have occurred by now (Florida morning)
- Inspector: Justin (familiar with site)

**Next Step:** Contact Nova (Sophia Sosa) or the Hernando County building department for inspection result. Alert Chad immediately if inspection failed or issues found.

---

### Other Active Items (No Change)

- **Valrico Healthsource**: Damage resolution in progress (Brock at REPM handling)
- **East Bay Caribou**: Location clarification pending (Michelle awaiting Chad response)
- **BWW Go**: CO received, project complete

---

### What Was Done
- Checked email via MS-365 (API slow/unresponsive - partial results)
- Updated memory/2026-03-03.md with heartbeat status

### What Is Next
- Follow up with Nova for Brooksville Power Release inspection result
- Alert Chad if inspection fails or delayed

### What Is Blocked
- None currently


Summary:
## Heartbeat Check Summary — Tuesday, March 3, 2026 (11:46 AM UTC)

### Email Inbox Scan (chad@ashenterprises.us)

**2 items flagged for attention:**

---

#### 1. Michelle Mathis — Confusion on "No Sitework" Letter
**Subject:** Re: East Bay Caribou - No Sitework Letter
**From:** michelle727icw@gmail.com
**Status:** Needs clarification

Michelle responded to Chad's email about the "no sitework" letter and is confused. She says:
- The letter references **1700 GTBB**
- The permit/project is for **East Bay Caribou**
- She's asking if the letter is from the City of Largo

This appears to be an address mismatch on the documentation. Chad may need to:
- Verify the correct property address on the Calma letter
- Clarify to Michelle which property this applies to
- Possibly request a corrected letter from Calma if the address is wrong

**Action needed:** Response/clarification from Chad

---

#### 2. Bingham Realty — Dade City Lease Opportunity
**Subject:** DOWNTOWN DADE CITY LEASE!
**From:** Will Bingham (Bingham Realty)

3,300 sf commercial building available in Downtown Dade City at $28/sf NNN. Potential real estate opportunity for Chad's portfolio.

**Action needed:** Review if Chad wants to pursue

---

### Status of Other Emails

- **Nolte/Valrico FL Millwork (Chloe Michaud):** Ongoing conversation about damage repairs. Vendor proposed seam fill for transaction top chips and replacement laminate for cabinet. Waiting to see if repair works. No action needed from Ash right now.

- **Marketing emails:** Ignored

---

### No TASKS.md Found
No task tracking file exists at `/home/crogers2287/.openclaw/agents/ash/TASKS.md`

---

**Next Steps:**
1. Flag Michelle Mathis email for Chad's response (property address clarification)
2. Optional: Flag Dade City lease if Chad wants to review real estate opportunities
3. Consider creating TASKS.md for ongoing tracking


Summary:
## Heartbeat Summary — 2026-03-03 12:47 UTC

### 🔴 ACTION REQUIRED

**1. Permit COMNEW-2025-000025 — 60-Day Expiration**
- Pasco County permit expires ~May 2, 2026
- Forwarded by Scott Hendry
- **Action:** Identify project scope, schedule inspection, or contact Pasco Central Permitting

**2. Brooksville Power Release (Permit 25-004)**
- Inspection scheduled this morning — no result received yet
- **Action:** Follow up with Nova or building department for inspection result

**3. Amit Joshi Follow-up**
- Project: 30193 Wesley Chapel Blvd (Unit 6)
- Amit asking if you received satisfactory answers to GC questions
- **Action:** Respond confirming if answers were adequate

---

### ✅ IN PROGRESS (No Action Needed)

- **Dorchester Marathon Survey (8650 131st St N Seminole)** — Pete Elgers confirmed ALTA only, no topo/tree. Terminus Surveying proceeding with quote.
- **Valrico Healthsource Damage** — Brock at REPM handling repairs, laminate replacement in progress.

---

**Next:** Chad — confirm which permit COMNEW-2025-000025 is for, and whether to chase Brooksville inspection result directly.


Summary:
**Heartbeat Check: 1:49 PM UTC**

---

## 📧 Email Check Summary

**5 emails reviewed** - No new urgent items found:
- Valrico Healthsource thread (damage repair) - ongoing, REPM handling
- Dorchester Marathon survey - proceeding with ALTA-only quote
- Lowe's quote from Shawntel Martinez (info)
- 2 marketing emails (ignored)

---

## 🔴 Outstanding Action Items

### 1. Pasco Permit COMNEW-2025-000025
- **60-day expiration** warning received earlier today
- **Action Required:** Identify project, schedule inspection before ~May 2
- **Source:** Scott Hendry forwarded from Pasco County

### 2. Brooksville Power Release (Permit 25-004)
- Inspection was scheduled for **this morning** with Justin
- **No result received yet** - follow up needed
- **Location:** 1177 S. Broad St, Brooksville

---

## ⏳ Pending Chad Response
- **Amit Joshi (Wesley Chapel)** - Asking if GC questions were answered satisfactorily

---

**Nothing new urgent from this check. Two previously-flagged items still need action.**


Summary:
**URGENT: Insurance Audit Dispute Rejected**

Found a critical email from Suzy Filep (Odiorne Insurance) received today at 2:28 PM UTC:

**H&R Roofing Insurance Audit - Dispute DENIED**

The carrier reviewed the dispute regarding material costs being charged on subcontractor costs and **upheld the audit**. Key points:

- **Amount Due:** $7,479.15
- **Policy:** L174002128-1 (H&R Roofing)
- **Carrier's Position:** Per ISO standards, "total cost" includes materials furnished/used in execution of work, even if the insured provides materials for subcontractors to install
- **Action Needed:** Chad must decide whether to:
  1. Authorize Odiorne to send the $7,479.15 payment to carrier
  2. Explore alternative carriers (Suzy mentioned one carrier that doesn't charge for materials but has $15K minimum premium)
  3. Continue disputing via other means

**Active Tasks Status:**
| Task | Status | Action |
|------|--------|--------|
| Permit COMNEW-2025-000025 | ACTIVE | 60-day clock running - need to contact Scott/Ron on inspection status |
| Amit Joshi GC Questions | PENDING | Waiting on Chad confirmation |

**What was done:** Checked inbox, flagged critical insurance audit response requiring decision.

**What's next:** Chad needs to respond to Suzy Filep re: $7,479.15 payment authorization or alternative path.

**Blocked:** None - awaiting Chad's decision on audit payment.

---

**Message routing:** This update should go to Chad directly (chad@ashenterprises.us or @skinnyc813 on Telegram) as it requires his decision on the $7,479.15 insurance audit payment.


Summary:
## Heartbeat Summary — March 3, 2026 3:52 PM UTC

### New Emails Since Last Check

**1. H&R Roofing Insurance Audit (Follow-up)**
- Carrier rejected the dispute — audit stands at **$7,479.15**
- Suzy (Odiorne Insurance) emailed the auditor Chad's request for a re-audit
- Auditor may contact Chad directly
- Status: Ongoing, Suzy handling

**2. DHOI Project (NOVA)**
- Ron sent "Previously sent" response to Belinda George
- Appears to be confirmation that plans were already delivered
- Status: Handled

**3. SWIG at Epperson — Concrete Report**
- NOVA compressive strength test report for Chad, Rick, and Sam
- Status: Informational

**4. Kathleen Pines Asbestos Survey**
- **Good news: No asbestos detected** at 3746 Kathleen Pines Rd and 6317 Kathleen Rd
- Invoice attached from Gallagher Bassett
- Status: Complete

**5. City of Tampa — Pool Permit Update**
- New standalone pool permit option effective today (March 3, 2026)
- Accela Learning Labs scheduled for March
- Status: Informational

---

### Still Outstanding (Previously Flagged)

| Priority | Item | Status |
|----------|------|--------|
| 🔴 URGENT | Permit COMNEW-2025-000025 — 60-day expiration (Pasco County) | Needs inspection scheduling |
| 🔴 URGENT | Brooksville Power Release (Permit 25-004) | Still awaiting result from this morning |
| ⏳ PENDING | Amit Joshi (Wesley Chapel) | Waiting on Chad's response re: GC questions |

---

### No Immediate Action Required
- Kathleen Pines asbestos cleared — demo can proceed
- DHOI project — Ron handling
- Valrico Healthsource — Brock at REPM handling repairs, metal piece arriving Thursday

---

**What was done:** Reviewed 5 new emails, updated status tracking.

**What's next:** Brooksville inspection result still pending; Pasco permit needs inspection scheduling.

**Blocked:** None — waiting on external responses (Brooksville inspector, Amit Joshi, insurance auditor).


Summary:
## Heartbeat Summary - 4:53 PM UTC

### New Emails Found: 5

**1. NOVA Report 25-0004 (4:14 PM UTC)** 🔴
- **From:** USA Nova / Florida Office
- **Subject:** NOVA Report - 25-0004
- **Status:** UNREAD - Has attachment
- **Context:** This is the Brooksville Power Release inspection report we've been waiting for since this morning
- **Action:** Review attachment for pass/fail status

**2. Wing Snob - Dan Craig Response (4:40 PM UTC)**
- **From:** Dan Craig
- **Status:** Already read (Dan handled)
- **Body:** "Thank You" - appears to be Dan's response on the Wing Snob project
- **Action:** None needed - Dan managing

**3. H&R Roofing Insurance Audit Thread**
- **From:** Suzy Filep (Odiorne Insurance)
- **Status:** Carrier stands by audit - no changes made
- **Context:** Long-running dispute about $7,479.15 additional premium. Carrier insists material costs are included in subcontractor costs per ISO standards.
- **Action:** Informational - no immediate action required

**4-5. Lowe's Protection Plus (Marketing)**
- Promotional warranty extension email for Dewalt Impact Driver
- **Action:** None needed - marketing

---

### Still Outstanding (Previously Flagged)

| Item | Status | Action |
|------|--------|--------|
| **Permit COMNEW-2025-000025** | 🔴 60-day expiration | Identify project, schedule inspection before May 2 |
| **Amit Joshi (Wesley Chapel)** | ⏳ Pending | Awaiting Chad's response on GC questions |
| **Brooksville Power Release** | ✅ Report received | Review NOVA attachment for results |

---

### Bottom Line
**One new actionable item:** The NOVA Report 25-0004 (Brooksville Power Release inspection) has arrived with an attachment that needs review. This resolves the 8+ hour wait for inspection results.


Summary:
**Heartbeat Check: 5:54 PM UTC**

---

🔴 **URGENT ACTION NEEDED:**

**St. Petersburg Permit BP25-03000197 - Payment Due**
- Status: ✅ Passed plan review
- Action: **Pay online to receive permit**
- Payment Link: https://actiononline.stpete.org/Click2GovBP/index.html
- Description: NONRESID/NONHOUSEKEEPING RENOV/ALTERATIONS
- Note: Payment must be received before permit issuance

---

✅ **RESOLVED TODAY:**
- **Pasco County COMNEW-2025-000025** - Ron confirmed: Foundation already complete. Issue is related to main facility permit, not this one.
- **Brooksville Power Release (Permit 25-0004)** - Inspection report received

---

⏳ **IN PROGRESS (Chad Handling):**
- **Wesley Chapel GC questions** - Amit responded (200A, RTU needs 10-12.5 tons, hood from Michigan, fire suppression needs full install). You're on the thread.
- **Ellerby Point Crossing Center** - Dan needs pricing ASAP

---

📋 **Informational:**
- **Kangaroo project** - Work complete with photos (metal edge trim installed)
- **DHOI project** - Plans routed to plan examiner at USANOVA

---

**Next:** Pay St. Petersburg permit BP25-03000197 online to release approved plans.


Summary:
**Heartbeat Check Summary — 6:56 PM UTC**

---

**🔴 ACTION REQUIRED:**

**St. Petersburg Permit BP25-03000197**
- Status: Passed plan review, awaiting payment
- Action: Chad needs to pay online to receive permit
- Payment: https://actiononline.stpete.org/Click2GovBP/index.html

---

**⏳ IN PROGRESS (Chad handling):**

**Wesley Chapel Wingsnob**
- Amit responded with specs (200A service, 10-12.5 ton RTU, hood from Michigan, fire suppression needed, prefers GC handle lighting)
- Chad forwarded to Scott/Dan for pricing
- Thread active

**Ellerby Point Crossing**
- Dan sent attachment to Walter Sayers for pricing
- CC'd Chad

---

**✅ COMPLETED / INFORMATIONAL:**

- **Kangaroo (APEC)** — Work complete, metal edge trim installed, photos received
- **DHOI Project** — Plans routed to plan examiner
- **COMNEW-2025-000025 (Pasco)** — NOVA confirmed footer being finalized, closeout packet submitting tomorrow

---

**Ignored:** Chase Business promo, Reece Matthew sales spam

---

**Next:** Chad needs to pay St. Petersburg permit to unblock that project.


Summary:
I checked the inbox for chad@ashenterprises.us. The most recent emails are about the Wake Up 727, LLC / Caribou Coffee project (1700 Gulf to Bay, Clearwater):

**Email Summary (March 3, 2026):**
- **Michelle Mathis** replied to Chad: "Have her do this. I'm not waiting on the other one any longer" — directing Chad to proceed with the Zurich bond quote.
- Earlier: **Suzy Filep** (Odiorne Insurance) provided a 6-month builders risk quote for $606 (Zurich). She's still waiting on Liberty Mutual but Chad forwarded to Michelle for decision.
- Michelle gave the go-ahead to bind the Zurich option.

**Status:** Actionable direction has been given to Chad directly. No urgent flags requiring immediate attention from Ash. The bond process is moving forward with Michelle's approval.

**Project Status Check:** No overdue inspections or permit status changes flagged in today's emails.

---

**Done:** Email checked, no urgent action items requiring Ash intervention.
**Next:** Routine heartbeat — no blockers.
**Blocked:** None.


Summary:
**Heartbeat Check - 8:59 PM UTC (March 3, 2026)**

## New Email Alert

**IMPORTANT - UNREAD:**
- **From:** Suzy Filep (Odiorne Insurance)
- **Subject:** RE: Wake Up 727, LLC -Builders Risk POLICY 2026
- **Received:** 8:31 PM UTC today
- **Summary:** Executed Builders Risk policy attached for Caribou Coffee project (1700 Gulf to Bay Blvd, Clearwater)
- **Action Needed:** Michelle Mathis needs this policy to provide to attorney (likely RJ Quezon)

**Context from thread:** This is the follow-up to the bond/policy discussions. Michelle mentioned earlier today she needs the policy to give to "him" (presumably Blackshear/RJ). The policy has now been sent.

**Recommendation:** No immediate action required from Chad - Michelle has the policy and can forward to the attorney. The Builders Risk coverage is now bound.

## Other Emails
- PeopleReady verification code (ignore)
- Michelle Mathis reply re: builders risk (already read, part of same thread)

---

**Status:** Nothing blocking. Project documentation progressing. Wake Up 727/Caribou Coffee project has both bond and builders risk in progress.


Summary:
**Heartbeat Summary — March 3, 10:09 PM UTC**

---

**🆕 NEW: Swig Odessa - Site Development Placard Received**

- Shawn Larsen confirmed SDP issued for Odessa location
- Greg Stannard (GMC Engineering) is project engineer — will coordinate pre-con meetings
- **Next Steps:**
  - Pasco County Pre-Con → scheduled once silt fence is installed
  - Utilities Pre-Con → required before work begins
  - Greg offered to combine both on same day for efficiency
- You have a draft reply in progress to Greg

**Action:** Coordinate pre-con meeting dates with Greg Stannard once silt fence timeline is confirmed.

---

**🔴 STILL PENDING: St. Petersburg Permit BP25-03000197**

- Payment still needed to receive permit
- Payment link: https://actiononline.stpete.org/Click2GovBP/index.html

---

**✅ OTHER UPDATES (No Action Needed)**

- Wesley Chapel GC questions — thread active with Amit/Scott/Dan
- Ellerby Point pricing — Dan sent to Walter Sayers
- Kangaroo project — complete with photos
- DHOI — plans with examiner
- COMNEW-2025-000025 — NOVA submitting closeout packet tomorrow
- Caribou builders risk — Michelle approved Zurich bond


Summary:
Heartbeat check complete. Summary:

**🔴 ACTION NEEDED NOW:**
1. **St. Petersburg Permit BP25-03000197** - Payment still pending. Pay at https://actiononline.stpete.org/Click2GovBP/index.html to receive permit.

**⚠ NEW UNREAD EMAIL:**
1. **Ellerby Point Crossing Center** - Walter Sayers replied (8:17 PM UTC) with pricing. Response to Dan's "price ASAP" request. Has attachments. **Dan/you need to review.**

**⏳ COORDINATION ITEMS:**
1. **Swig Odessa** - Site Development Placard received! Greg Stannard (GMC Engineering) offered to schedule both pre-con meetings on the same day. Reply to coordinate dates once silt fence is in.
2. **Wake Up 727 / Caribou (1700 Gulf to Bay)** - Builders Risk receipt sent by Suzy Filep. Michelle Mathis needs the actual policy document to give to the landlord's attorney (RJ Quezon thread). Policy should arrive shortly.

**✅ NO ISSUES FOUND:**
- No overdue inspections
- No permit status emergencies
- No subcontractor blockers

Memory and TASKS.md updated.


Summary:
**Heartbeat Summary — 12:39 AM UTC (March 4)**

**Email Status:** No new urgent emails since 11:41 PM. Latest thread activity on Wingsnob (RTU manufacturer question) is informational.

**Carried Forward — Action Required:**

1. **St. Petersburg BP25-03000197** — Payment still pending. Link: https://actiononline.stpete.org/Click2GovBP/index.html

2. **Ellerby Point Crossing Center** — Walter Sayers replied with pricing (8:17 PM 3/3). Response unread. Dan/Chad review needed.

3. **Swig Odessa** — SDP received. Pre-con meetings (Pasco + Utilities) need scheduling once silt fence installed. Greg Stannard (GMC) awaiting reply.

**No New Blockers.** All other active projects tracking normally.


Summary:
I see 3 emails. Let me summarize the actionable ones:

**Recent Emails (Ash Enterprises Inbox):**

1. **Marketing (Low Priority)** - Blink camera promo. No action needed.

2. **PeopleReady One-Time Code** - Contains code `808963`. Authentication-related, not urgent.

3. **Wake Up 727, LLC - Builders Risk POLICY 2026** (from Suzy Filep, Odiorne Insurance)
   - **Status**: Policy has been EXECUTED and bound
   - **Project**: 1700 Gulf to Bay Blvd, Clearwater (Caribou Coffee)
   - **Action**: Attached executed policy for records
   - **Key Detail**: Premium was $606 (6-month minimum), already paid

**Assessment**: No urgent action items requiring Chad's immediate attention. The Builders Risk policy for Wake Up 727 is now complete and on file. The one-time code appears to be a routine authentication request.

**Done**: Email check complete - no blockers flagged.
**Next**: Continue monitoring for permit/inspection updates or subcontractor responses.

---

Heartbeat complete. All items reviewed, no critical actions pending.


Summary:
## Heartbeat Check Complete — 2:43 AM UTC

### Actionable Items Found

**🔴 UNREAD: WingSnob Wesley Chapel**
- Ed Kurzeja (Archamerica) responded at 11:41 PM (3/3) — still unread
- He CAN select the RTU unit but needs manufacturer preference
- Says they typically keep it generic for tenant flexibility
- Dan Craig's questions about hood cut sheets and Riverview store contact still pending

**⚠ Ongoing:**
1. **St. Petersburg BP25-03000197** — Payment still pending (Chad must pay online)
2. **Ellerby Point** — Walter Sayers pricing response needs review
3. **Swig Odessa** — Pre-con meetings need scheduling with Greg Stannard (GMC)

### No Immediate Action Required This Hour

The Ed Kurzeja email can wait until business hours. Dan Craig or Chad should respond when ready with RTU manufacturer preference.

**Should alert:** Chad or Dan (when awake) about Ed's response on WingSnob RTU selection.

---
*Memory updated: /home/crogers2287/.openclaw/agents/ash/memory/2026-03-04.md*


Summary:
**Heartbeat Check — 3:45 AM UTC**

**Emails:** No new urgent items since last check. 2 unread messages:
- Ed Kurzeja (WingSnob): RTU manufacturer preference question — informational
- FHBA: Free CE webinar March 11 — marketing

**Carryover Action Items:**
| Item | Status | Owner |
|------|--------|-------|
| St. Petersburg BP25-03000197 | Payment due | Chad |
| Ellerby Point (Walter Sayers) | Pricing review needed | Dan/Chad |
| Swig Odessa pre-con | Draft in progress | Chad |
| Wake Up 727 policy doc | Awaiting from Suzy | — |

**Conclusion:** All items known from March 3rd. No new blockers or urgent developments. No immediate action required.


Summary:
## Heartbeat Summary — 4:46 AM UTC (Wednesday, March 4)

### 🔴 URGENT
**St. Petersburg Permit BP25-03000197** — Payment still pending. Chad needs to pay online to receive permit.
- Payment Link: https://actiononline.stpete.org/Click2GovBP/index.html

### 📧 UNREAD — Action Needed
**WingSnob Wesley Chapel** — Ed Kurzeja (Archamerica) responded 11:41 PM 3/3:
- Ed CAN select the RTU unit
- Asking: preferred manufacturer? (They typically keep it generic)
- Context: Dan Craig still needs hood cut sheets + Riverview store contact

### ⏳ Pending Review
1. **Ellerby Point Crossing** — Walter Sayers pricing response still unread (from 8:17 PM 3/3)
2. **Swig Odessa** — Pre-con scheduling pending with Greg Stannard once silt fence is in. Chad has draft reply in progress.
3. **Wake Up 727 / Caribou Coffee** — Awaiting policy document from Suzy Filep

### No New Emails
Same 5 messages in inbox since last check — no changes.


Summary:
## Heartbeat Check: 7:27 AM UTC (Wednesday, March 4, 2026)

### Email Status
- **No new emails** since NovaPort report (5:13 AM)
- Ed Kurzeja's WingSnob RTU question (11:41 PM 3/3) remains unread

### Pending Items

| Priority | Item | Status | Owner |
|----------|------|--------|-------|
| 🔴 URGENT | St. Petersburg BP25-03000197 | Payment due online | Chad |
| 🟡 Medium | WingSnob RTU selection | Ed awaiting manufacturer preference | Dan/Chad |
| 🟡 Medium | Ellerby Point Crossing | Walter Sayers pricing unread | Dan/Chad |
| 🟡 Low | Swig Odessa pre-con | Schedule with Greg Stannard (GMC) | Chad |
| 🟡 Low | Wake Up 727 policy | Awaiting doc from Suzy Filep | - |

### Actionable Reminders
1. **St. Petersburg permit** - Chad needs to pay at: https://actiononline.stpete.org/Click2GovBP/index.html
2. **WingSnob** - Ed Kurzeja can select RTU unit; needs confirmation if generic selection is acceptable or if there's a preferred manufacturer

### Conclusion
No new urgent items. All pending tasks documented in TASKS.md. Business hours execution required for payment and responses.


Summary: Let me check today's memory file and TASKS.md for any pending work.


Summary:
**Heartbeat Check Summary - 2026-03-04 08:59 UTC**

**Email Inbox Review:**
- Suzy Filep (Odiorne Insurance): Executed Builders Risk policy for Wake Up 727/Caribou Coffee project received - already logged as DONE
- PeopleReady one-time code (808963): Suspicious - appears to be someone attempting login to a PeopleReady account tied to chad@ashenterprises.us. If Chad didn't request this, recommend password reset
- Remainder: Marketing emails (Blink cameras, FHBA newsletter) - no action needed

**Active Tasks Status:**
- **St. Petersburg Permit BP25-03000197** - Still awaiting payment. Permit passed plan review, payment link ready: https://actiononline.stpete.org/Click2GovBP/index.html. This blocks permit issuance and work start.

**Pending Items (awaiting Chad/Dan input):**
- Ellerby Point Crossing Center - Walter Sayers pricing response needs review
- Swig Odessa - Pre-con meetings need scheduling via Greg Stannard
- WingSnob Wesley Chapel - RTU manufacturer selection needed

**No immediate action required unless Chad wants to address the St. Petersburg permit payment or review pending items.**


Summary:
## Heartbeat Check: 9:29 AM UTC

### Email Review (Last 5 Messages)
- No new emails since 5:13 AM NovaPort report (SWIG Epperson concrete test)
- Same queue: WingSnob RTU question (UNREAD), Swig Odessa thread, NovaPort

### Task Status

| Item | Status | Owner | Urgency |
|------|--------|-------|---------|
| St. Petersburg BP25-03000197 | Payment due online | Chad | 🔴 URGENT |
| WingSnob RTU selection | Ed Kurzeja awaiting response | Dan/Chad | 🟡 Medium |
| Ellerby Point pricing | Walter Sayers email unread | Dan/Chad | 🟡 Medium |
| Swig Odessa pre-con | Scheduling needed | Chad | 🟡 Low |
| Wake Up 727 | ✅ Policy received | — | Done |

### Resolved Since Last Check
- Wake Up 727 builders risk policy received (8:31 PM 3/3) - no longer blocking

### Conclusion
No new emails. No new urgent items. All actionable items documented and pending business hours. No autonomous actions available.

NO_REPLY


Summary:
## Heartbeat Summary — 10:04 AM UTC

### 🔴 URGENT: St. Petersburg Permit BP25-03000197
- **Status:** Payment still pending (since March 3rd)
- **Action:** Pay online at https://actiononline.stpete.org/Click2GovBP/index.html
- **Result:** Permit issuance blocked until payment received

### 🟡 Follow-Up Needed

**WingSnob Wesley Chapel — RTU Manufacturer (UNREAD 10+ hours)**
- Ed Kurzeja (Archamerica) responded: can select RTU unit but needs preferred manufacturer
- Says they typically keep it generic to allow tenant changes
- Dan/Chad need to respond with preference or confirm generic

**Ellerby Point Crossing — Walter Sayers Response (UNREAD)**
- Pricing response received March 3rd, still unread
- Dan requested pricing "ASAP" — review needed

**Swig Odessa — Pre-Con Scheduling**
- SDP received, Greg Stannard (GMC) ready to coordinate
- Pasco wants silt fence installed first, then Pre-Con + Utilities Pre-Con same day
- Low urgency, waiting on site readiness

### ✅ Informational
- NovaPort concrete test report for Swig Epperson (READ)

---

**Bottom Line:** St. Petersburg payment is the blocker. WingSnob RTU question sitting unread for 10+ hours. No new urgent emails.


Summary:
## Heartbeat Summary — 10:34 AM UTC

### Email Status
- **No new emails** since 5:13 AM (NovaPort concrete test report - informational only)

### Actionable Items (Require Human Decision)

| Priority | Item | Status | Owner |
|----------|------|--------|-------|
| 🔴 URGENT | St. Petersburg Permit BP25-03000197 | Payment due - permit passed plan review | Chad |
| 🟡 | WingSnob Wesley Chapel - RTU Selection | Ed Kurzeja email UNREAD 11+ hours - needs manufacturer preference | Dan/Chad |
| 🟡 | Ellerby Point Crossing - Walter Sayers | Pricing response UNREAD - needs review | Dan/Chad |
| 🟡 | Swig Odessa - Pre-Con Scheduling | Greg Stannard ready to coordinate | Chad |

### Key Context
- **St. Petersburg**: Payment link ready — https://actiononline.stpete.org/Click2GovBP/index.html
- **WingSnob**: Ed can select RTU but asks if there's a preferred manufacturer or if generic is acceptable
- **Swig Odessa**: Greg offered to combine Pasco Pre-Con + Utilities Pre-Con on same day

### Nothing Autonomous to Execute
All pending items require payment authorization or human responses. No blockers or system issues detected.


Summary:
**Heartbeat Summary — March 4, 2026 @ 11:24 UTC**

---

**🔴 URGENT: Inspection Scheduling Needed**

Greg Rogers is requesting inspections for **tomorrow morning (Thursday, March 5th)** at:
- **Project:** 2040 Shepherd Rd, Mulberry
- **Permit #:** BC-2025-1333

**Inspections needed:**
1. Exterior framing inspection
2. Electric wall rough

**Action:** Contact Nova Tampa Scheduling to schedule:
- Email: NovaTPAPPIRequests@usanova.com
- Contact: Katie Backlinie
- Phone: 813-623-3100 (office) / 813-461-7421 (mobile)

---

**Other Pending Items (No Change):**

| Item | Status | Owner |
|------|--------|-------|
| St. Petersburg BP25-03000197 | Payment due | Chad |
| WingSnob RTU selection | Ed Kurzeja awaiting response (UNREAD 12 hrs) | Dan/Chad |
| Ellerby Point pricing | Walter Sayers response unread | Dan/Chad |
| Swig Odessa pre-con | Greg Stannard ready to schedule | Chad |

---

**Completed:**
- Kangaroo project (APEC) — Phil Toye confirmed completion

---

**Next:** Rick or team should contact Nova scheduling immediately for tomorrow's inspections at 2040 Shepherd Rd.


Summary:
**Heartbeat Summary — 12:25 PM UTC (March 4, 2026)**

**🔴 URGENT: 2040 Shepherd Rd Mulberry (BC-2025-1333)**
Greg Rogers now needs **FOUR inspections** scheduled for TOMORROW MORNING (Thursday March 5):
1. Exterior framing
2. Electric wall rough
3. Insulation (NEW - requested 12:22 PM)
4. Roof in-progress

**Action:** Contact Nova scheduling immediately:
- Email: NovaTPAPPIRequests@usanova.com
- Phone: 813-623-3100
- Contact: Katie Backlinie

---

**🔴 STILL URGENT: St. Petersburg Permit BP25-03000197**
Payment still pending. Pay online to receive permit:
https://actiononline.stpete.org/Click2GovBP/index.html

---

**🟡 NEW UNREAD: WingSnob RTU Discrepancy (12:03 PM)**
Dan Craig sent email noting shell drawings reference a Daikin 7.5-ton unit but they've spec'd larger. Asking if Developer will provide other unit. Has image attachment (page M-2 Ellerby Point Drawings). Needs review/response.

---

**🟡 CARRIED OVER:**
- Ellerby Point pricing — Walter Sayers response still unread
- Swig Odessa pre-con — scheduling needed once silt fence installed

---

**Next Steps:**
1. Rick/Chad: Contact Nova scheduling TODAY for tomorrow's 4 inspections at 2040 Shepherd Rd
2. Chad: Pay St. Petersburg permit online
3. Dan/Chad: Review WingSnob RTU email (12:03 PM) and respond to Ed Kurzeja/Amit


Summary: ⚠ 📝 Edit: `in ~/.openclaw/agents/ash/memory/2026-03-04.md (995 chars)` failed


Summary:
**Heartbeat Check Summary — 2:29 PM UTC**

**Resolved:**
- **2040 Shepherd Rd Mulberry (BC-2025-1333)** — Nova confirmed insulation inspection scheduled for tomorrow (March 5). Previous urgent request has been addressed.

**Still Urgent:**
- **St. Petersburg BP25-03000197** — Payment still pending. Chad needs to pay online at https://actiononline.stpete.org/Click2GovBP/index.html

**Informational Updates:**
- **Dunkin County Line Road (PC355783)** — John Roman asking Tom Masson about Nova for third-party reviewer. Addressed to Tom (tmasson67@gmail.com)
- **WingSnob Wesley Chapel** — Ed Kurzeja confirmed 7.5-ton RTU insufficient; landlord needs structural engineer verification for Dan/Chad to coordinate with landlord.
- **Swig Odessa** — Sam O'Brien coordinating pre-con; waiting on building permit number from Shawn Larsen.

**No immediate action required.** All items pending business hours follow-up or St. Petersburg permit payment remains the primary blocker.


Summary:
Now I have a complete picture. Here's the heartbeat summary:

---

## Heartbeat Check: 3:31 PM UTC (March 4, 2026)

### New Items Requiring Attention

**1. Swig Odessa - Ash GC Access (NEW)**
- Sam O'Brien requested that whoever is permitting building permit COMNEW-2025-000996 add **Ash as the General Contractor**
- Purpose: Access to plan room and ability to add subcontractors
- Action: Coordinate with Shawn Larsen or expediter to ensure Ash is listed as GC

**2. Manatee County Fraud Alert (AWARENESS)**
- Development Services warning about fraudulent emails requesting wire transfers for "application approval fees"
- Official Manatee payments ONLY through Accela portal
- Official emails always from **@mymanatee.org** - not .gov, .usa, or .com
- No action required - just team awareness

### Ongoing Urgent Items

| Item | Status | Owner | Urgency |
|------|--------|-------|---------|
| St. Petersburg BP25-03000197 | Payment due | Chad | 🔴 URGENT |
| Swig Odessa GC access | Add Ash to permit | Sam/Chad | 🟡 Medium |
| WingSnob RTU verification | Landlord confirmation needed | Dan/Chad | 🟡 Medium |
| Ellerby Point pricing | Walter Sayers response unread | Dan/Chad | 🟡 Medium |
| 2040 Shepherd Rd inspections | ✅ SCHEDULED for 3/5 | Nova | RESOLVED |

### What Was Done
- Reviewed last 5 emails from MS-365 inbox
- Logged new Swig Odessa GC access request to memory
- Updated TASKS.md with new active task
- Noted Manatee County fraud alert for awareness

### What's Next
- Chad to pay St. Petersburg permit BP25-03000197
- Sam/Chad to coordinate GC addition on Swig Odessa permit COMNEW-2025-000996
- Dan/Chad to review Walter Sayers pricing and WingSnob RTU discrepancy

### Blocked
- St. Petersburg work cannot commence until permit paid
- Swig Odessa plan room access blocked until Ash added as GC


Summary:
**Heartbeat Check Summary - March 4, 2026 4:37 PM UTC**

## 📧 New Emails (4 unread)

### 1. Nolte Clinic Buildout - Multiple Action Items
**From:** Motion / Read AI (Meeting Recap)
**Subject:** Nolte - Onboarding Call Recap

**Key Action Items from today's call:**
- 📸 Send updated photos showing drywall, millwork, and signage progress
- 🪣 Send photo of "super paint" can (front and top)
- 🔧 Cut access hole for coax cable
- 🪟 Clean up and replace damaged sheet metal at front mullion
- 📧 **Email Denise, Dan, Katie** about window coverage and request adjusted designs
- 🏛 Investigate window coverage regulations (landlord vs. city)
- 📄 Send insurance last page (showing Health Source) to Patty
- 📄 Send Sunbiz/Secretary-of-State registration screenshot to Patty
- ✅ Update project checklist with completed items
- 📦 Monitor millwork shipping (ships 3/9, delivers 3/10)
- 📅 Confirm dates: Clinic setup 3/23-27, Training 3/30-4/3, F&F 4/6-10, Soft open 4/14
- 🌿 Place plant at uncovered window area near door

**Timeline:** CO date 3/19 — construction on track

---

### 2. 701 Central Ave Project - Plans Received
**From:** Michelle Mathis (Wake Up 727 LLC)
**Subject:** 701 Plans / 701 central ave

**Details:**
- Michelle sent plans (with attachments) — needs confirmation they're what Joe needs
- Company used: "Prime Install" (per Omar)
- Address: 701 Central Ave, St. Petersburg, FL 33701

**Action Needed:** Review attachments and confirm if plans are correct for Joe's job

---

### 3. Lowe's Order - Dunkin Mulberry
**From:** Lowe's (already read, categorized "Dunkin")
**Order:** 70 sheets 19/32" plywood - $1,789.89
**Delivery:** March 9, 2026 to Sam O, 5930 Imperial Pkwy, Mulberry FL

---

## 🚨 Priority Actions for Chad

1. **Respond to Michelle** about 701 Central plans — need to verify attachments work for Joe
2. **Nolte items requiring external communication:**
   - Email Denise/Dan/Katie re: window coverage percentage and adjusted designs
   - Send ins…


Summary:
**Heartbeat Summary - March 4, 2026 5:38 PM UTC**

## 🔴 Urgent

**St. Petersburg Permit BP25-03000197** — Payment still pending. Chad needs to pay online to receive permit and begin work.
Payment link: https://actiononline.stpete.org/Click2GovBP/index.html

## 🟡 New Action Items

**701 Plans (Michelle Mathis)** — Email received 3:49 PM with attachments. Michelle is asking if the plans can be opened and are what Joe needs for the job. Needs response confirming plans are correct for scope.

**Swig Odessa GC Access** — Sam O'Brien requesting Ash be added as GC on permit COMNEW-2025-000996 so team can access plan room and add subcontractors. Coordinate with Shawn Larsen/expediter.

**Nolte Onboarding Call** — Meeting recap has 13 action items including:
- Send updated photos (drywall, millwork, signage)
- Photo of "super paint" can
- Cut coax access hole
- Replace front mullion sheet metal
- Email Denise/Dan/Katie re: window coverage %
- Send insurance/Sunbiz docs to Patty
- Key dates: CO 3/19, millwork arrives 3/10, paint starts 3/5

## 📋 Pending (No Change)

- Ellerby Point Crossing — Walter Sayers pricing response unread
- WingSnob Wesley Chapel — RTU verification with landlord needed
- Swig Odessa — Pre-con meeting scheduling

## Summary

One new email requiring response (701 Plans). Nolte project has multiple action items from onboarding call. St. Petersburg permit payment remains the most urgent blocker.


Summary:
## Heartbeat Check Summary — 6:39 PM UTC (March 4, 2026)

### 🔴 ACTION REQUIRED — Unsent Draft Email

**Draft response to Paula Bird (const-law.com)** regarding *Calma Construction v. Wake Up* subpoena case:
- Status: **DRAFT — NOT SENT** (created 6:28 PM, last modified 6:38 PM)
- Content: Chad's response addressing her CSV format complaints, missing documents, and $2,000 costs incurred
- Action: Chad needs to **review and send** this draft

---

### 📋 Active Items Carried Forward

| Priority | Item | Status | Owner |
|----------|------|--------|-------|
| 🔴 URGENT | St. Petersburg BP25-03000197 | Payment due | Chad |
| 🟡 Medium | Calma v Wake Up draft | **UNSENT** | Chad |
| 🟡 Medium | 701 Plans (Michelle Mathis) | UNREAD | Chad |
| 🟡 Medium | Swig Odessa GC access | Permitting update | Sam/Chad |
| 🟡 Medium | WingSnob RTU verification | Landlord confirm | Dan/Chad |
| 🟡 Medium | Ellerby Point pricing | Walter Sayers unread | Dan/Chad |
| 🟡 Ongoing | Nolte Healthsource | 13 action items | Team |

---

### ✅ Resolved Today

- 2040 Shepherd Rd inspections — Nova scheduled for 3/5
- Wake Up 727 Builders Risk — Policy received from Suzy Filep
- Manatee County fraud alert — Awareness noted (no action needed)

---

**Bottom Line:** The most time-sensitive item is the **unsent draft to Paula Bird** — she's been pressing for a response on the subpoena production. The St. Petersburg permit payment also remains urgent.


Summary:
There are actionable items from the email check:

## Email Status Summary

### Active Legal Matter (Needs Attention)
**Subject:** Calma Construction v. Wake Up, LLC - Case No. 2025-001532-CI

**Latest from Paula Bird (pbird@const-law.com):**
- Rejecting the $2,000 invoice - says she never agreed to it
- Demanding actual emails, not CSV export
- Asking for approximate email count
- Flagging missing documents: proposals, contracts, pay apps, payment records, change orders

**Current State:** There's an **unsent draft** in Chad's outbox responding to Paula. The draft references an index file and screenshots showing the export format. Draft appears incomplete (cuts off mid-sentence).

### Circle K Project (Active Thread)
**Subject:** 21-126 - Circle K (Martin Shell) - Revision Approved

- Plans approved by building department
- LDI asking about binding flood panel & dry floodproofing drawings
- Chad responded "Yes please" - thread appears resolved
- One LDI message still marked unread (likely just not opened after reply)

---

**Chad needs to:**
1. Complete and send the draft response to Paula Bird (legal matter - subpoena compliance dispute)
2. Address the missing document categories Paula identified

This is a time-sensitive legal matter - Paula has already threatened Motion to Compel and Sanctions.


Summary:
Based on email check and task review:

## Heartbeat Summary (8:41 PM UTC)

### Email Review (Last 5 Unread)
1. **Foxit Software** - Marketing email (ignore)
2. **FW: Calma v Wake Up** - Chad's sent draft (already processed)
3. **SLG Account Statement** - Monthly statement (informational)
4. **FW: Circle K Revision Approved** - Good news, already sent (no action)
5. **Lowe's Quote** - Informational quote (no action needed)

### Active Items Status

| Item | Status | Urgency |
|------|--------|---------|
| St. Petersburg BP25-03000197 | 🔴 Payment still due | URGENT |
| 701 Plans (Michelle Mathis) | 🟡 Reply needed | Medium |
| Swig Odessa GC access | 🟡 Add Ash as GC | Medium |
| WingSnob RTU verification | 🟡 Landlord confirmation | Medium |
| Ellerby Point pricing | 🟡 Walter Sayers unread | Medium |

### Key Updates
- **Circle K (Martin Shell)** - Revision approved by building department. Chad was right about not needing the floodplain package.
- **No new urgent items** since last heartbeat check

### Conclusion
No new urgent emails. St. Petersburg permit payment remains the primary blocker. All other items pending business hours action.

NO_REPLY


Summary:
## Heartbeat Summary — March 4, 2026, 9:42 PM UTC

### ✅ Positive Project Updates

**CSC Parrish (BLD2509-1098)**
- Shell has Certificate of Occupancy — this was the blocker for the build-out permit
- Final permit packet ready to submit
- Note: Tom Powell (Nova) out of office until Monday March 9

**Circle K Martin Shell (21-126)**
- Pre-construction meeting confirmed for **Tuesday, March 10**
- All parties agreed: Phil Toye (APEC), Chad, Bob Lipford (C7 Works), Brian Caldrone
- Permit revision approved, permits ready

### 🔴 Outstanding Blockers

| Item | Status | Owner |
|------|--------|-------|
| **St. Petersburg BP25-03000197** | Payment due | Chad |
| 701 Plans (Michelle Mathis) | Unread, needs reply | Chad |
| Swig Odessa GC access | Add Ash as GC | Sam/Chad |
| WingSnob RTU | Landlord verification needed | Dan/Chad |
| Ellerby Point pricing | Walter Sayers unread | Dan/Chad |

### Conclusion

No new urgent items requiring immediate action. Two projects achieved milestones (CSC Parrish CO, Circle K pre-con scheduled). St. Petersburg permit payment remains primary outstanding blocker.

NO_REPLY


Summary: ⚠ 📝 Edit: `in ~/.openclaw/agents/ash/memory/2026-03-04.md (4882 chars)` failed


Summary:
**Heartbeat Check Summary - March 4, 2026 11:52 PM UTC**

**Email Review:** Checked last 10 messages via MS-365. All recent activity is Circle K Martin Shell pre-con coordination.

**Update - Circle K Martin Shell (21-126):** Pre-con meeting confirmed for **Tuesday March 10, 2026**. All parties (Phil Toye, Bob Lipford, Brian Caldrone, Chad) confirmed. Task marked complete.

**Current Urgent Items:**

| Priority | Item | Status | Owner |
|----------|------|--------|-------|
| 🔴 URGENT | St. Petersburg BP25-03000197 | Payment due | Chad |
| 🟡 Medium | CSC Parrish BLD2509-1098 | Nova verifying with engineer | Chad |
| 🟡 Medium | 701 Plans (Michelle Mathis) | Response needed | Chad/Dan |
| 🟡 Medium | Swig Odessa GC access | Sam coordinating with Shawn | Sam |
| 🟡 Medium | Ellerby Point (Walter Sayers) | Pricing response unread | Dan/Chad |
| 🟡 Low | Swig Odessa pre-con | Scheduling needed | Chad |

**What's Next:**
- Chad: Pay St. Petersburg permit online (primary blocker)
- Nova: Verify CSC Parrish engineer approval
- Chad/Dan: Respond to Michelle Mathis (701 Plans)
- Sam: Add Ash as GC on Swig Odessa permit

**What's Blocked:**
- St. Petersburg permit issuance pending payment
- CSC Parrish final permit submission pending Nova verification
- Swig Odessa plan room access pending GC designation

**No new urgent items.** All actionable tasks require human decisions. Updated TASKS.md and memory/2026-03-04.md.


Summary:
## Ash Heartbeat Check — March 5, 2026 12:54 AM UTC

### 📧 Email Check Complete

**1 Unread Message Requiring Attention:**

**CSC Parrish (BLD2509-1098)**
- **From:** Sophia Sosa (Nova) — 9:48 PM March 4
- **Status:** UNREAD
- **Content:** "I will look into this for you after verifying with our Engineer."
- **Context:** Response to Chad's email about shell CO being received and readiness to submit final build-out permit packet
- **Action:** No immediate action needed — Nova is verifying with their engineer. Tom Powell (Nova contact) is out until March 9.

---

### Active Items Status

| Project | Status | Urgency |
|---------|--------|---------|
| **St. Petersburg BP25-03000197** | Payment due | 🔴 URGENT |
| **CSC Parrish** | Nova verifying with engineer | 🟡 Medium |
| **701 Plans (Michelle Mathis)** | Response needed | 🟡 Medium |
| **Swig Odessa GC access** | Sam coordinating | 🟡 Medium |
| **Circle K Martin Shell** | ✅ Pre-con confirmed 3/10 | Done |

---

### What's Done
- Email reviewed via MS-365
- CSC Parrish response logged (awaiting Nova engineer)
- Circle K Martin Shell pre-con confirmed for Tuesday March 10

### What's Next
- **Chad:** Pay St. Petersburg permit online
- **Chad:** Respond to Michelle Mathis re: 701 Plans
- **Sam:** Coordinate Swig Odessa GC access

### What's Blocked
- St. Petersburg permit — awaiting payment
- CSC Parrish — waiting on Nova engineer verification
- Swig Odessa — waiting on permitting to add Ash as GC


Summary:
## Heartbeat Summary — March 5, 2026 02:25 UTC

### 📧 New Email (UNREAD)

**CSC Parrish (BLD2509-1098)** — From NOVA (Sophia Sosa)
- NOVA is checking with their engineer regarding the CO on the shell
- Awaiting their follow-up before build-out permit can proceed
- Note: Tom Powell OOO until Monday March 9

---

### 🔴 URGENT: St. Petersburg Permit BP25-03000197
- **Status**: PASSED PLAN REVIEW — payment still pending
- **Action**: PAY ONLINE to receive permit
- **Link**: https://actiononline.stpete.org/Click2GovBP/index.html

---

### 🟡 Needs Response/Review

| Project | Issue | Action |
|---------|-------|--------|
| **701 Plans - Joe Nolte** | UNREAD email + attachment | Review plans, confirm scope match |
| **Ellerby Point Crossing** | Walter Sayers pricing UNREAD | Dan/Chad review pricing |
| **Swig Odessa** | Sam needs Ash added as GC | Contact Shawn Larsen |

---

### ✅ Completed/Resolved

- **Circle K Martin Shell (21-126)** — Pre-con meeting **confirmed for Tuesday March 10**. All parties agreed (Phil Toye, Bob Lipford, Brian Caldrone).

---

### Next Actions
1. **Pay St. Pete permit** — blocking issuance
2. **Review 701 Plans** — respond to Michelle Mathis
3. **Review Walter Sayers pricing** — Ellerby Point
4. **Swig Odessa GC status** — follow up with Sam/Shawn

---

**Logged to:** `memory/2026-03-05.md`


Summary: I found one unread email that requires attention. Let me log this to today's memory file.


Summary:
## Heartbeat Check Summary - Thursday, March 5th, 2026 @ 3:25 AM UTC

### Email Review (10 most recent messages)

**Circle K - Martin Shell (9347 MLK Dr., St. Petersburg, FL)**
- **Status:** Permit revisions APPROVED ✓
- **Action Item:** Pre-construction meeting scheduling in progress
  - Phil Toye (APEC) proposed meeting next Tuesday (March 10th)
  - Chad prefers next week
  - Bob Lipford (C7 Works) confirmed Tuesday works
- **All parties aligned** - no urgent intervention needed

### Key Takeaway
Permit approved and pre-con meeting coordination is handled. All routine - no blockers or urgent items requiring Ash intervention.

NO_REPLY


Summary:
**Heartbeat Check Summary - 3:55 AM UTC, March 5, 2026**

**Email Status:**
- 1 unread email from Sophia Sosa (NOVA) re: CSC Parrish BLD2509-1098 - She's verifying with their engineer about the Certificate of Compliance now that the shell CO is received. No immediate action - awaiting response.

**Active Tasks Requiring Attention:**

| Priority | Task | Status |
|----------|------|--------|
| 🔴 URGENT | St. Petersburg Permit BP25-03000197 | Payment due online to receive permit |
| 🟡 Medium | 701 Plans - Joe Nolte scope | Dan/Chad need to review & respond to Michelle |
| 🟡 Medium | Ellerby Point Crossing | Walter Sayers pricing response needs review |
| 🟡 Medium | Swig Odessa - GC addition | Sam requesting Ash be added as GC |
| 🟢 Low | WingSnob Wesley Chapel | RTU manufacturer preference needed |

**Updates:**
- **Circle K Martin Shell (21-126):** Pre-con meeting confirmed for **Tuesday March 10** with Phil Toye, Bob Lipford, Brian Caldrone
- **CSC Parrish:** Shell CO obtained; NOVA checking with engineer about interior COC
- **Modernized Estimate:** Chad sent optimized estimate with new cost summary tab to Scott/Sam

**No blocked items.** All active tasks are awaiting Chad/Dan decision or action.


Summary:
## Ash Heartbeat Check — Thursday, March 5, 2026 @ 4:25 AM UTC

### Email Status (Last 5 Messages)

| # | Sender | Subject | Time (UTC) | Status |
|---|--------|---------|------------|--------|
| 1 | Chad Rogers | Modernized Estimate | 02:42 | READ |
| 2 | **Sophia Sosa (Nova)** | **RE: CSC Parrish BLD2509-1098** | 21:48 3/4 | **⚠ UNREAD** |
| 3 | Tom Powell | Auto-reply: CSC Parrish | 21:35 3/4 | READ (OOO till 3/9) |
| 4 | Chad Rogers | RE: CSC Parrish | 21:34 3/4 | READ |
| 5 | Brian Caldrone | RE: Circle K Martin Shell | 21:12 3/4 | READ |

---

### Key Updates

**CSC Parrish (BLD2509-1098)**
- Shell CO received
- Nova (Sophia Sosa) is verifying with engineer before confirming final build-out permit packet
- Tom Powell out of office until Monday March 9
- **Status:** 🟡 Awaiting Nova engineer verification

**Circle K Martin Shell (21-126)**
- Pre-con meeting confirmed for **Tuesday March 10, 2026**
- Attendees: Phil Toye (APEC), Chad, Bob Lipford (C7 Works), Brian Caldrone
- **Status:** ✅ Complete - no action needed

---

### Current Priority Matrix

| Item | Status | Owner | Urgency |
|------|--------|-------|---------|
| **St. Petersburg BP25-03000197** | 🔴 Payment due | Chad | **URGENT** |
| CSC Parrish | 🟡 Nova verifying | Chad | Medium |
| 701 Plans | 🟡 Response needed | Chad | Medium |
| Swig Odessa GC access | 🟡 Sam coordinating | Sam | Medium |
| WingSnob RTU | 🟡 Dan/Ed discussion | Dan | Medium |
| Ellerby Point | 🟡 Walter Sayers unread | Dan | Medium |
| Swig Odessa pre-con | 🟡 Scheduling needed | Chad | Low |
| Circle K Martin Shell | ✅ Pre-con 3/10 | — | Done |
| 2040 Shepherd Rd | ✅ Inspections scheduled | — | Done |

---

### What's Blocked
- 🔴 **St. Petersburg BP25-03000197** — Payment required before permit issuance
- 🟡 **CSC Parrish** — Waiting on Nova engineer verification (Tom Powell OOO till 3/9)
- 🟡 **701 Plans** — Awaiting Chad/Dan response to Michelle Mathis
- 🟡 **Swig Odessa GC** — Awaiting permitting party to add Ash as GC
- …


Summary:
**Heartbeat Check Summary — March 5, 2026 5:26 AM UTC**

## Email Status

Checked inbox for `chad@ashenterprises.us`:

**Unread:**
- **RE: CSC Parrish BLD2509-1098** (NOVA/Sophia Sosa, Mar 4)
  - Acknowledgment that they're verifying with their engineer
  - No action needed — waiting on NOVA

**Recent Activity (All Read):**
1. **Modernized Estimate** (Mar 5, 2:42 AM) — Chad optimized estimate sheet for Scott/Sam
2. **Circle K Martin Shell** (Mar 4) — Pre-con meeting being scheduled for next Tuesday
3. **Tom Powell out of office** — Returns Monday March 9

## Project Status

| Project | Status | Next Step |
|---------|--------|-----------|
| CSC Parrish | CO on shell obtained | NOVA verifying with engineer |
| Circle K Martin Shell | Permit approved | Pre-con meeting next Tuesday |

## Action Items

None urgent. All emails processed. NOVA is chasing their engineer for the COC on CSC Parrish interior. Circle K is on track for Tuesday meeting.

NO_REPLY


Summary:
Email check complete. Recent activity on Circle K Martin Shell project:

- **Permit APPROVED** by building department
- Pre-con meeting scheduling in progress - parties agreed on next Tuesday (March 10)
- All emails already read - no urgent items

No action required at this time.

NO_REPLY


Summary:
**Heartbeat Check Complete (7:28 AM UTC)**

## Email Review Summary

Checked 10 most recent emails via MS-365:

**All emails from yesterday (March 4th):**
- Circle K Martin Shell pre-con scheduling thread
- Meeting confirmed for **Tuesday, March 10th**
- All emails already read ✓

**No new urgent items.**

---

## Current Status

| Priority | Item | Status |
|----------|------|--------|
| 🔴 URGENT | St. Petersburg BP25-03000197 | Payment due |
| 🟡 Medium | CSC Parrish | Nova verifying with engineer |
| 🟡 Medium | 701 Plans | Response needed |
| 🟡 Medium | Swig Odessa GC access | Sam coordinating |
| 🟡 Medium | WingSnob RTU | Dan/Ed discussion |
| 🟡 Medium | Ellerby Point | Walter Sayers pricing |
| ✅ Done | Circle K Martin Shell | Pre-con 3/10 confirmed |

---

## Next Actions

- 🔴 **Chad:** Pay St. Petersburg permit online (primary blocker)
- 🟡 **Chad:** Respond to Michelle Mathis (701 Plans)
- 🟡 **Nova:** CSC Parrish engineer verification pending
- 🟡 **Sam:** Add Ash as GC on Swig Odessa permit

---

**All items pending business hours. No immediate action required.**


Summary:
## Heartbeat Summary - March 5, 2026 (08:33 UTC)

### 📧 Email Status
- **1 unread email** (Microsoft 365 renewal - no action needed)
- **CSC Parrish**: NOVA acknowledged, will verify with engineer - no action needed
- No urgent emails requiring response

---

### 🔴 STALE TASKS ALERT - Action Needed

**5 tasks have been sitting 1-3+ days without action:**

| Task | Priority | Days Open | Action Required |
|------|----------|-----------|-----------------|
| **St. Petersburg Permit BP25-03000197** | 🔴 URGENT | 2+ | PAY ONLINE - blocking permit issuance |
| **701 Plans - Joe Nolte Scope** | 🟡 Medium | 1+ | Respond to Michelle Mathis |
| **Ellerby Point - Walter Sayers** | 🟡 Medium | 2+ | Review pricing response |
| **Swig Odessa - Pre-Con** | 🟡 Medium | 2+ | Reply to Greg Stannard |
| **WingSnob Wesley Chapel - RTU** | 🟡 Medium | 2+ | Respond to Ed Kurzeja |

---

### Immediate Priority
**St. Petersburg Permit Payment** - This is blocking permit issuance and has been marked urgent for 2+ days. Payment link is in TASKS.md.

---

**Next:** Chad should review TASKS.md and prioritize which items need attention today.


Summary:
## Heartbeat Summary — March 5, 2026 9:35 AM UTC

### Email Inbox Review

**1 unread email requiring attention:**

- **From:** Sophia Sosa (NOVA) — *RE: CSC Parrish BLD2509-1098* (unread)
  - Status: She will verify with their engineer regarding the COC/CO requirements
  - Context: Chad informed them on March 4th that the shell now has CO
  - Tom Powell (NOVA) is out until March 9 — call office 813-623-3100 if urgent

**Other recent emails (informational):**
- Microsoft 365 renewal confirmation — subscription renewed March 4
- Chad's "Modernized Estimate" email to Scott/Sam — internal update on estimate sheet
- Chad's CSC Parrish update thread — project has CO on shell, ready for buildout permit

---

### Action Items

| Priority | Item | Owner | Status |
|----------|------|-------|--------|
| Watch | CSC Parrish COC — waiting on NOVA engineer verification | Sophia (NOVA) | Pending response |
| Note | Tom Powell out until March 9 | — | If urgent, call 813-623-3100 |

---

### Next

- No immediate blockers
- CSC Parrish is progressing — awaiting NOVA's engineer review
- All other projects: no urgent flags detected


Summary:
## Heartbeat Summary — March 5, 2026 10:37 UTC

**Email Status:**
- 5 recent emails checked via MS-365
- 2 unread (Microsoft 365 renewal confirmation + Nova response on CSC Parrish)

**CSC Parrish Project (BLD2509-1098):**
- Chad sent email yesterday confirming the project has a CO on the shell
- Sophia Sosa (Nova) responded last night: *"I will look into this for you after verifying with our Engineer."*
- **Status:** Waiting on Nova for Certificate of Compliance
- Tom Powell (Nova) is out of office until Monday March 9

**Other Items:**
- Microsoft 365 Business Basic renewed March 4 — informational, no action
- "Modernized Estimate" email from Chad (internal, already read)

**Action Needed:** None urgent. Nova is verifying with their engineer before providing COC status update. Follow up if no response by early next week.

Logging to memory.


Summary:
Based on email check and task review:

**New Emails (Today):**

1. **East Bay / 1700 GTBB Updates (Michelle Mathis)**
   - Equipment startup 3/16-3/17 - needs electrician/plumbing on speed dial
   - Floor drain under RO shelf still plugged - must be fixed before 3/16
   - Rick Black responding that he'll check with Robert today
   - Scott has final decision on 1700 job

2. **CSC Parrish BLD2509-1098 (Sophia Sosa - UNREAD)**
   - NOVA will verify with engineer and get back to you
   - Follows Chad's email about CO on shell being complete

3. **Circle K Martin Shell (Brian Caldrone)**
   - Confirmed "Good with me" for pre-con meeting Tuesday 3/10
   - Task already marked DONE

**Unread/Low Priority:**
- Microsoft 365 renewal notification (auto-generated)

**TASKS.md Still Active:**
- 🔴 **St. Petersburg Permit BP25-03000197** - Payment still pending (last checked 3/4)
- 🟡 701 Plans - Response needed for Joe Nolte scope (attachment 701-plans-3-4-26-01.49.pdf)
- 🟡 Ellerby Point Crossing - Review Walter Sayers pricing response
- 🟡 Swig Odessa - Add Ash as GC on permit
- ⏳ Swig Odessa - Schedule Pre-Con meetings (pending silt fence)
- ⏳ WingSnob Wesley Chapel - RTU manufacturer selection

**Action Items:**
- Follow up on St. Petersburg payment if not done
- Floor drain at East Bay needs resolution before 3/16 (Rick handling)
- CSC Parrish thread ongoing (awaiting NOVA response)

NO_REPLY


Summary: Unhandled stop reason: network_error


Summary:
## Heartbeat Summary — 1:15 PM UTC Thursday

### 🔴 URGENT: Decision Needed

**701 Repair** — Michelle Mathis is asking for a firm commitment:
- She trusts Ash team but needs to know **ASAP** if you'll complete the 701 repair
- If not, she needs to find another contractor immediately
- This is blocking her — she needs a yes/no decision today

### 🔴 Still Outstanding

**St. Petersburg Permit BP25-03000197** — Payment still pending (2+ days)

### 📋 New Updates (No Action Needed)

| Item | Details |
|------|---------|
| HillsGovHub HC-BLD-24-0064911 | Inspection completed — **Partial Approval** (11007 N Dale Mabry) |
| NOVA Report BC-2025-1333 | Inspection report received — has attachment |
| 1700 GTBB | Rick checking on floor drain; equipment startup 3/16-3/17 |

### Bottom Line

**One blocker needs decision now**: Michelle is waiting on 701 repair commitment. If you don't want the job, she needs to know today so she can line up someone else.


Summary:
**Heartbeat Check - 1:45 PM UTC**

---

**📧 New Email Activity:**

- **LDI Production (Circle K Martin Shell)** - ✅ RESOLVED - Aylin confirmed "Got it!" on binding request. Order in progress.

---

**🔴 URGENT - Action Required:**

1. **701 Repair Decision** - Michelle Mathis (michelle727icw@gmail.com) is waiting for Chad/Scott to confirm if Ash will complete the repair work. She stated: "If you aren't willing to I need to know ASAP so I can figure out who else to get in there."
   - **Needs response to:** Michelle, Rick, Scott thread
   - **Subject:** Re: 1700 GTBB

2. **St. Petersburg Permit BP25-03000197** - Payment still pending online. Blocking permit issuance.

---

**📋 Informational:**
- HillsGovHub inspection at 11007 N Dale Mabry Hwy - Partial Approval
- 3 NOVA reports received for BC-2025-1333 (attachments to review)
- Derrick Jost pricing photo delivered (read)

---

**Memory logged to:** memory/2026-03-05.md


Summary:
**Heartbeat Check - 2:15 PM UTC**

**Email Status:**
- Last 5 emails are all Circle K Martin Shell thread continuation (LDI confirmed order - already handled)
- No new urgent emails since last check

**Outstanding Action Items:**

🔴 **URGENT - 701 Repair Decision**
- Michelle Mathis is waiting for ASAP confirmation
- She needs to know if Ash will complete the repair at 701
- If not, she'll find another contractor immediately

🔴 **URGENT - St. Petersburg Permit BP25-03000197**
- Online payment still pending
- Blocking permit issuance
- Pay at: https://actiononline.stpete.org/Click2GovBP/

🟡 **Medium - 1700 GTBB Floor Drain**
- Rick checking with Robert on the plugged floor drain issue
- Must be resolved before equipment startup 3/16-3/17

✅ **Completed - Circle K Martin Shell**
- LDI printing 2 sets, bound separately
- Order confirmed by Aylin Gaona

✅ **Informational - HillsGovHub Inspection**
- HC-BLD-24-0064911 at 11007 N Dale Mabry Hwy
- GEN-Building Consultation: Partial Approval
- Phone consultation with contractor completed

**Summary:** Two urgent items need Chad's attention - the 701 repair commitment for Michelle Mathis and the St. Petersburg permit payment. No new urgent emails since last heartbeat.


Summary: Checking emails via MS-365 MCP server...


Summary:
**Heartbeat Check Summary — March 5, 2026, 4:20 PM UTC**

**Email Review (5 recent messages):**

| # | Subject | From | Status | Priority |
|---|---------|------|--------|----------|
| 1 | RE: Bond/insurance | Suzy Filep (Odiorne Insurance) | Read | ⚠ Action may be needed |
| 2 | Innovative Architectural Concepts | Maxwell Mahone | Unread | Low (sales outreach) |
| 3 | Venue & Time Change! 3/26 CBB Master Consultant | Lansing Tampa | Unread | Low (marketing) |
| 4 | Fwd: Bond/insurance | Michelle Mathis | Read | Part of thread |
| 5 | We don't just send workers... | Labor TSW | Unread | Low (marketing) |

---

**Action Item: Bond/Insurance Response Needed**

Suzy Filep responded with confirmation on the bond and builders risk policy:

- **Bond**: Lists both parties
  - Wake Up 727 LLC = Project Owner
  - Gratus Filius Enterprises LLC = Dual Obligee endorsement

- **Builders Risk Policy**:
  - Wake Up 727 LLC = Loss Payee (project owner)
  - Gratus Filius Enterprises LLC = Additional Insured

Suzy is asking: **"Let me know if there needs to be corrections?"**

This thread originated from R.J. Quezon (Blackshear's attorney) asking if the obligee was revised and if LL is named as additional insured/loss payee.

**Next step for Chad**: Confirm whether this setup satisfies the requirements from Blackshear/Quezon, or reply to Suzy with any needed corrections.

---

**No urgent blockers found.** The three unread marketing emails can be archived or ignored.


Summary:
## Heartbeat Summary — 5:51 PM UTC

### New Emails (5 total)

| Time | From | Subject | Status |
|------|------|---------|--------|
| 17:45 | Office | Pay Stub (payroll) | Routine |
| 17:45 | Joe Russell | Caribou Coffee - clear pieces OK | ✅ Info |
| 17:18 | Michelle Mathis | Bond/insurance confirmed | ✅ Resolved |
| 17:07 | Chad Rogers | Martin Shell pre-con accepted | ✅ Info |
| 17:07 | Michelle Mathis | Caribou install dates | ✅ Info |

### Active Blockers (Stale 2+ Days)

1. **🔴 St. Petersburg BP25-03000197** — Payment still pending
   - Link: https://actiononline.stpete.org/Click2GovBP/
   - Blocking permit issuance

2. **🔴 701 Repair Decision** — Michelle Mathis awaiting response
   - She needs commitment or will find another contractor

3. **🟡 Ellerby Point** — Walter Sayers pricing unread (2+ days)

4. **🟡 WingSnob Wesley Chapel** — RTU manufacturer selection pending (2+ days)

5. **🟡 Swig Odessa** — Pre-con scheduling needs reply to Greg Stannard

### Updates

- **Caribou Coffee Largo**: Awnings up, menu boards installing Tue/Wed next week, clear pieces confirmed OK
- **Bond/Insurance**: Properly set up with Wake Up 727 LLC as project owner, Gratus Filius as dual obligee
- **Martin Shell Pre-Con**: Confirmed for March 10 @ 10 AM at 9347 Dr. MLK St. N., St Pete

### Recommendation

Primary blockers remain unchanged — **St. Petersburg payment** and **701 repair commitment** need Chad/Scott decision. Other items are informational or progressing.


Summary:
**Heartbeat Check Complete — 6:22 PM UTC (March 5, 2026)**

---

**🔴 ACTION REQUIRED:**

**Greg Rogers (2040 Shepherd Rd, Mulberry / BC-2025-1333)** requested a **mechanical rough-in inspection for tomorrow morning (Friday, March 6)**.

- **Contact Nova Scheduling:** NovaTPAPPIRequests@usanova.com | 813-623-3100
- **Inspector contact:** Katie Backlinie (813-461-7421 mobile)
- **Status:** Email is UNREAD — needs scheduling tonight for tomorrow AM

---

**Other Items:**

| Project | Status | Action |
|---------|--------|--------|
| **St. Petersburg BP25-03000197** | 🔴 Payment due | Pay online to release permit |
| **701 Repair Decision** | 🔴 Awaiting response | Michelle Mathis needs Chad/Scott decision ASAP |
| **Caribou Coffee Largo** | ✅ Routine | Menu boards scheduled Tue/Wed, awnings up |
| **CSC Parrish** | 🟡 Nova verifying | Waiting on engineer confirmation |
| **Circle K Martin Shell** | ✅ Scheduled | Pre-con Tuesday 3/10 |

---

**Done:** Updated memory/2026-03-05.md with current email status and action items.


Summary:
**Heartbeat Summary — 6:52 PM UTC (Thursday, March 5th)**

**Actionable Item Found:**

🔴 **Greg Rogers needs a mechanical rough-in inspection scheduled for TOMORROW MORNING (Friday, March 6th)**
- **Project:** 2040 Shepherd Rd, Mulberry
- **Permit:** BC-2025-1333
- **Contact Nova:** NovaTPAPPIRequests@usanova.com | 813-623-3100

This request came in at 5:54 PM UTC and is currently unread. Needs to be scheduled tonight for tomorrow morning.

**Other Items (No Action Required):**
- RDK dumpster receipt forwarded by Chad — routine admin
- Pay stub from office — routine payroll
- Caribou Coffee Largo sign coordination — Michelle/Joe handling, menu boards scheduled for Tue/Wed
- Modernized estimate — Sam responded positively, internal discussion
- Win The Storm newsletter — marketing email
- Spam voicemail — ignored

**Previously Flagged (Still Pending):**
- St. Petersburg BP25-03000197 payment still due
- Michelle Mathis still awaiting 701 repair decision

---

**Done:** Heartbeat complete. Inspection request logged.
**Next:** Schedule Nova inspection for tomorrow AM.
**Blocked:** None.


Summary:
## Heartbeat Summary — Thursday 7:22 PM UTC

### 🔴 URGENT: Action Needed Tonight

**1. 2040 Shepherd Rd - Mechanical Rough-In Inspection**
- Greg Rogers needs inspection scheduled for **tomorrow morning (Friday 3/6)**
- Permit: BC-2025-1333 | Location: 2040 Shepherd Rd, Mulberry
- **Contact Nova TONIGHT:** NovaTPAPPIRequests@usanova.com | 813-623-3100
- This cannot wait until morning

### 📋 Other Urgent Items (Stale 2+ Days)

| Item | Status | Action |
|------|--------|--------|
| St. Petersburg BP25-03000197 | 🔴 Payment due | Pay online at stpete portal |
| 701 Repair Decision | 🔴 Michelle waiting | Chad/Scott respond - she needs commitment or will find another contractor |

### ✅ Recent Updates

| Item | Status |
|------|--------|
| Caribou Coffee Largo | Menu boards on track for Tue/Wed, awnings up |
| RDK Dumpster (E101008661) | Receipt received - office dumpster |
| Circle K Martin Shell | Pre-con confirmed 3/10 |
| 1700 GTBB | Rick checking floor drain issue |

### Recommendation
**Contact Nova now** to schedule Greg Rogers' inspection for tomorrow morning. This is the only item that will become a problem if not addressed tonight.


Summary:
**Ash Heartbeat Check — 7:52 PM UTC**

**✅ RESOLVED:**
- 2040 Shepherd Rd mechanical rough-in inspection confirmed for tomorrow (3/6) — Nova scheduled it

**🔴 STILL URGENT:**

1. **St. Petersburg Permit BP25-03000197** — Payment still pending (2+ days). Permit passed plan review but can't be issued until paid.
   - Payment link: https://actiononline.stpete.org/Click2GovBP/

2. **701 Repair Decision** — Michelle Mathis is waiting for a response on whether Ash will complete the repair work. She said if not, she needs to find someone else ASAP.

**No other new urgent items.** Caribou Coffee Largo is on track with menu boards scheduled for Tue/Wed next week.


Summary:
**Heartbeat Check Summary — March 5, 2026, 8:53 PM UTC**

**New Emails Since Last Check (2):**

1. **Swig Odessa — Project Admin Access** (UNREAD)
   - Samuel O'Brien added Chad as project admin to Swig Odessa in Autodesk Construction Cloud
   - Aligns with active task to add Ash as GC on permit COMNEW-2025-000996
   - Status: Access confirmed — no immediate action required

2. **C&S Roofing — PO #01968 Complete** (READ)
   - Wes Antill sent Outgoing Project 01902 PDF
   - Status: Routine documentation — no action needed

**Outstanding Urgent Items:**

| Item | Status | Owner |
|------|--------|-------|
| St. Petersburg Permit BP25-03000197 | 🔴 Payment due | Chad |
| 701 Repair Decision | 🔴 Awaiting response | Chad/Scott |
| CSC Parrish COC | 🟡 Nova verifying | Chad |

**Completed Today:**
- ✅ 2040 Shepherd Rd mechanical rough-in inspection scheduled for 3/6
- ✅ Swig Odessa project admin access granted

**No immediate action required from Ash.** Primary blockers remain St. Petersburg permit payment and 701 repair decision — both require Chad/Scott input.