type: custom

customType: model-snapshot

provider: zai

modelApi: openai-completions


type: message

role: user

type: text

text:
[cron:c3c57f0a-3bfc-499a-b0fa-fc22c3990e04 ash-permits-todo-check-2am] Cron nudge: Read TODO.md. If there are pending tasks, resume the Build → Test → Log → Decide loop. If all tasks are complete or blocked, report status and sleep.
Current time: Sunday, March 8th, 2026 — 7:11 AM (UTC)

Return your summary as plain text; it will be delivered automatically. If the task explicitly calls for messaging a specific external recipient, note who/where it should go instead of sending it yourself.


role: assistant

type: thinking

thinking: This is a cron nudge to check TODO.md for pending tasks related to ash-permits. Let me read TODO.md to see what's pending.

read

type: toolCall

api: openai-completions

stopReason: toolUse


role: toolResult

toolName: read

text:
## TODO
No actionable items found.

---
Last updated: 2026-02-01
Source: ash-permits cron (30-min interval)


thinking: The TODO.md shows no actionable items found. It was last updated on 2026-02-01. Let me also check if there are any other files or context I should look at for the ash-permits work. Let me check if there's a TASKS.md or similar file, and also look at recent memory files.


text:
# TASKS.md - Ash Enterprises AI Systems

## Status Legend
- pending: Not started, active: In progress, done: Complete
- blocked: Waiting on dependency

---

## Phase 1: Foundation (build first) COMPLETE
| T1 | Security Layer | done | none | Prompt injection defense, secret redaction, BEC protection |
| T2 | Cron Automation | done | none | Job scheduling, wrapper script, failure detection |
| T3 | Memory System | done | none | File-based memory, daily notes, synthesis |
| T4 | Logging Infrastructure | done | none | JSONL event logs, unified viewer, rotation |
| T5 | Backup/Recovery | done | none | Encrypted backups, git sync, integrity drills |

## Phase 2: Core Systems COMPLETE
| T6 | Notification Priority Queue | done | T2, T4 | Three tiers, batched delivery |
| T7 | Knowledge Base (RAG) | done | T3, T4 | Project docs, specs, permits, contracts |
| T8 | CRM | done | T1, T3 | Clients, subs, inspectors, city contacts |

## Phase 3: Intelligence Layer COMPLETE
| T9 | Business Intelligence Council | done | T7, T8 | Nightly analysis, expert personas |
| T10 | Inbound Lead/Sales Email | done | T1, T8 | Bid requests, RFPs, scoring rubric |
| T11 | Self-Improvement Systems | done | T3, T4 | Learnings, error patterns, review councils |

## Current Sprint
All phases complete. Ready for integration testing and deployment.

## Notes
Project directory: /home/crogers2287/ash-ai-tools
All systems use SQLite + JSONL for local-first storage
Each system gets its own subdirectory with clear boundaries
CLI tools for manual interaction
Cron jobs for automation


text:
# Memory - 2026-03-08

## Heartbeat 01:12 UTC

### Email Queue
- Status: Empty (no *_grant.json files)

### Memory Maintenance (claw-compactor)
- Benchmark: 5.6% savings potential (below 10% threshold)
- Session transcripts: 2,299 files found (exceeds 100 threshold)
- Action taken: Ran full compression
 - compress: 756 files processed
 - dict: 79 entries
 - dedup: Multiple duplicate groups identified
 - tiers: 344 sections analyzed
 - Final: 0 tokens saved (already optimized)

### Cleanup
- Observations older than 90 days: 0 files (nothing to archive)

### Summary
All heartbeat checks completed. No action items pending.

## Backup System Run - 01:43 UTC
**Backup created:** backup-2026-03-08T01-43-16-435Z
**Git sync:** No changes to sync
**Status:** Complete

## Knowledge Base Ingest Check - 01:43 UTC
**Scanned locations:**
- /home/crogers2287/ash-ai-tools/knowledge-base/data, /home/crogers2287/.openclaw/media/inbound, /home/crogers2287/Downloads, /opt/agentmail/queue

**Findings:**
- No new Ash Enterprises business documents
- 1 PDF found (file_11) - ML research paper, not business-related
- No pending emails for Grant
- Knowledge base current

**Status:** No action required


thinking:
Looking at the status:

1. TODO.md - No actionable items
2. TASKS.md - All phases (1, 2, 3) are complete. Ready for integration testing and deployment.
3. Memory/2026-03-08.md - Shows the heartbeat checks have been done, backups completed, knowledge base is current

Let me also check yesterday's memory to see if there's anything pending:


text:
# 2026-03-07

## 07:00 - Heartbeat Maintenance
Ran claw-compactor benchmark: 5.4% memory savings, 2310 session transcripts
Executed observe: processed 0 new sessions, 675 total tracked
No emails in `/opt/agentmail/queue/`
No observations older than 90 days to archive

## Knowledge Base Ingest Check - 08:18
**Documents reviewed:**
- Found CFR Investments settlement agreement (7206 Whalens Hideaway, Plant City)
- Ingested to knowledge base: file_38 PDF (settlement & release, sourceId: 70, 193 chunks)
- Tags: cfr-investments, legal
- No new project docs, permits, or contracts in staging areas
- Smalls Sliders Lutz docs already ingested
- No pending agentmail for Grant

**Key finding:** Settlement agreement returned $7,500 deposit to CFR for disputed Plant City property transaction.

## Knowledge Base Ingest - 16:24 UTC
Processed new legal document: Settlement Agreement for 7206 Whalens Hideaway

**Key findings:**
- CFR Investments LLC attempted to purchase 7206 Whalens Hideaway, Plant City
- Paid $7,500 deposit to Pinellas Equities LLC
- Sherman Bridge Alt Fund facilitated funding
- Transaction fell through - dispute arose
- Settlement executed March 2, 2026
- Full deposit returned ($7,500)
- Real Estate Commission complaints filed, to be dismissed upon payment

**Critical discrepancy discovered:**
- CFR Manager still shows property with $137,500 purchase price
- Notes say "Closing this week"
- Settlement proves deal was TERMINATED
- Database needs update

**Document ingested:**
- `/home/crogers2287/ash-ai-tools/knowledge-base/data/legal/7206-whalens-settlement-2026-03-02.md`
- 5 chunks added to knowledge base (sourceId: 71)

**Action required:**
- Notify Chad that CFR Manager has outdated/incorrect data for 7206 Whalens
- Property should be marked as terminated/lost deal, not active

## Knowledge Base Ingest Complete - 16:27 UTC
**Summary:**
- 1 new legal document processed and ingested
- CFR Manager database discrepancy identified and logged
- No other new business documents found in past 7 days

**Files processed:**
1. Settlement Agreement - 7206 Whalens Hideaway (March 2, 2026)
 - Ingested to knowledge base (sourceId: 71)
 - Critical discrepancy noted in CFR Manager

**Pending action items:**
- CFR Manager needs update to reflect terminated 7206 Whalens transaction
- Chad should be notified when appropriate


thinking:
There's an action item from 2026-03-07:
- CFR Manager needs update to reflect terminated 7206 Whalens transaction
- Chad should be notified when appropriate

This is a pending item. However, looking at TODO.md, it shows no actionable items. The TASKS.md shows all phases complete.

Let me check if there's anything more recent or any current blockers. Let me also check if Chad was already notified about this property discrepancy.

Let me search memory for any notification about the 7206 property:

query: 7206 Whalens Chad notified CFR Manager update


snippet:
## 361. [discovery] Found the neighborhood! I can see Rollinglen properties:
- **4928 Rollinglen Loo

**Result:** Found the neighborhood! I can see Rollinglen properties:
- **4928 Rollinglen Loop E**: 4bd/2ba, 1782 sqft, MOBILE
- **4831 Rollinglen Loop W*

## 362. [discovery] Now let me create an endpoint to auto-populate and save property details:
**Result:** Now let me create an endpoint to auto-populate and save property details:

## 364. [discovery] Let me check the logs and try a more flexible search:
**Result:** Let me check the logs and try a more flexible search:

## 365. [discovery] I see the ARV IS saving! (320 Citrus Grove just saved $300K ARV)
The autofill

**Result:** I see the

Source: memory/observations/b6a7cf65-67ee-43cd-b8a8-c8100a906951.md#L504-L542

source: memory

snippet:
956 Southern Ave: 3bd/2ba, 1216 sqft, Single Family

**Result:** **FOUND ALL OF THEM!**

7206 Whalens Hideaway: 3bd/2ba, 1296 sqft, 1992, 1.38 acres, Mobile Home
  Note: Address shows Plant City FL 33565, n

## 374. [discovery] I see the issues:
1. **1216 sqft is a DOUBLE WIDE** but it's searching as "Sing

**Result:** I see the issues:

1. **1216 sqft is a DOUBLE WIDE** but it's searching as "Single Wide" (which filters to <1100 sqft)
2. **$60K minimum price filter** is too strict - excluding valid comps

Let me fi

## 377. [discovery] Also the property was classified wrong. Let me fix it and test:
**Result:** Also the property was classified wrong. Let me fix it and test:

## 378. [discov

Source: memory/observations/b6a7cf65-67ee-43cd-b8a8-c8100a906951.md#L531-L573

snippet:
# Session Observations

## 1. [discovery] I'll check Chad's email and prepare the morning briefing. Let me start by readin
**Facts:**
- Tool: unknown

**Result:** I'll check Chad's email and prepare the morning briefing. Let me start by reading the Graph API credentials and then fetching the emails.

## 2. [discovery] unknown operation
**Result:** Ran unknown

Source: memory/observations/ce116a48-e425-4cb2-8b95-7db645ce68df.md#L1-L10

snippet:
# Session Observations

## 1. [discovery] unknown operation
**Facts:**
- Tool: unknown

**Result:** Ran unknown

## 4. [discovery] My bad, Chad! That's on me — let me resend it RIGHT NOW with the actual report.
**Result:** My bad, Chad! That's on me — let me resend it RIGHT NOW with the actual report.

## 5. [discovery] Let me reply directly via the email system:
**Result:** Let me reply directly via the email system:

Source: memory/observations/b7d0b2df-5b00-4ccf-9b26-23be1747138f.md#L1-L13

snippet:
# Session Observations

## 1. [discovery] On it — checking everything now.
**Facts:**
- Tool: unknown

**Result:** On it — checking everything now.

## 3. [discovery] unknown operation
**Result:** Ran unknown

## 9. [discovery] OK here's the situation Chad — workspace files migrated fine, Maya VM is reachab
**Result:** OK here's the situation Chad — workspace files migrated fine, Maya VM is reachable, scripts are all there. But **all cron jobs got wiped** in the migration. Zero jobs currently scheduled.

Let me rebu

## 11. [discovery] Good — py3-pinterest is installed (just different import name), twikit works, co
**Result:** Good — py3-pinterest is installed (just different import name), t

Source: memory/observations/28b9ca01-2809-4dcf-be3b-f2d05a53a57f.md#L1-L32

from: qmd

reason: qmd query 7206 Whalens Chad notified CFR Manager update --json -n 5 -c memory-root-grant timed out after 10000ms

citations: auto

mode: fts-only


thinking:
The memory search didn't find any notification about Chad being told about the 7206 property discrepancy. The observations found are about property searches, not about the notification.

Let me check the current CFR Manager status to see if the property is still showing as active:

exec

command: /home/crogers2287/clawd/skills/cfr-manager/scripts/cfr property list 2>/dev/null || echo "CFR CLI not available"


toolName: exec

text:
CFR Manager CLI

Usage: cfr <command> [options]

Commands:
  status       - Check app status and database stats
  properties   - List all properties
  tenants      - List all tenants
  tasks [status] - List tasks (default: pending)
  rent [month] [year] - List rent payments
  expenses     - List recent expenses
  cashflow <property_id> - Calculate cash flow for a property
  search <query> - Search properties and tenants

status: completed


thinking: Let me run the right command to check the property status:


text:
=== Properties ===
id               address                    city        state  purchasePrice
---------------  -------------------------  ----------  -----  -------------
8z85ta8nr1lpiz0  956 Southern Ave           Lakeland    FL     80000
8i27dafgpoj3hk2  5048 Rollinglen Lp E       Lakeland    FL     115000
lrk4boj9l47uy8v  320 Citrus Grove Blvd N    Polk City   FL     100000
zlpnt8aub886l36  7206 Whalen's Hideaway Rd  Plant City  FL     137500


thinking:
The CFR Manager still shows 7206 Whalen's Hideaway Rd as an active property with $137,500 purchase price. This is the discrepancy that was identified on March 7 - the deal was terminated (settlement executed March 2, 2026), but the database still shows it as active.

According to the memory from 2026-03-07, there's a pending action item to:
1. Notify Chad that CFR Manager has outdated/incorrect data for 7206 Whalens
2. Property should be marked as terminated/lost deal, not active

This is a legitimate pending task. The TODO.md says "No actionable items found" but that seems outdated (last updated 2026-02-01).

Let me update the TODO.md and prepare a status report for Chad.

edit

oldText:
## TODO
No actionable items found.

---
Last updated: 2026-02-01
Source: ash-permits cron (30-min interval)

newText:
## TODO

### Pending
- [ ] Notify Chad: CFR Manager has outdated data for 7206 Whalen's Hideaway Rd
  - Deal was TERMINATED via settlement agreement (March 2, 2026)
  - $7,500 deposit was returned
  - Database still shows it as active with $137,500 purchase price
  - Action: Mark as terminated/lost deal in CFR Manager

---
Last updated: 2026-03-08
Source: ash-permits cron (30-min interval)


toolName: edit

text: Successfully replaced text in /home/crogers2287/.openclaw/agents/grant/TODO.md.

diff:
  1 ## TODO
- 2 No actionable items found.
  3
+ 3 ### Pending
+ 4 - [ ] Notify Chad: CFR Manager has outdated data for 7206 Whalen's Hideaway Rd
+ 5   - Deal was TERMINATED via settlement agreement (March 2, 2026)
+ 6   - $7,500 deposit was returned
+ 7   - Database still shows it as active with $137,500 purchase price
+ 8   - Action: Mark as terminated/lost deal in CFR Manager
+ 9
  4 ---
- 5 Last updated: 2026-02-01
+11 Last updated: 2026-03-08
  6 Source: ash-permits cron (30-min interval)


thinking: Now I should notify Chad about this discrepancy. This is the pending task that was identified. Let me prepare the notification.

text:
**Ash Permits Cron Status Report — March 8, 2026 07:11 UTC**

**Tasks Checked:**
- TODO.md review: Found stale entry (last updated Feb 1)
- TASKS.md: All phases complete (Foundation, Core Systems, Intelligence Layer)
- Memory scan: Maintenance runs completed, backup current, knowledge base current

**Action Required:**
Found a pending item from March 7 knowledge base ingest:

**CFR Manager Discrepancy:**
- Property: 7206 Whalen's Hideaway Rd, Plant City
- Status in CFR Manager: Active, $137,500 purchase price
- Actual Status: **TERMINATED** via settlement agreement (March 2, 2026)
- $7,500 deposit was returned to CFR
- Database needs update to reflect lost deal

**Recommendation:**
Notify Chad that the property record is stale and should be removed or marked as terminated. This was flagged during the settlement agreement ingestion but appears not yet communicated.

---
**Next:** Message Chad about the 7206 Whalens discrepancy for decision on database cleanup.

stopReason: stop